Facilities & Emergency Coordinator

Job Description

Job Description

Compensation: $40.00/hr. - $50.00/hr. 

Status: Full-time, Non-Exempt (Hourly), Year-Round

Location: Richmond, CA 

You’re not just managing a property; you are protecting the environment where tomorrow's leaders grow. As our Facilities & Emergency Coordinator, you will merge strategic oversight with hands-on technical execution to keep our 20.25-acre campus (approx. 304,000 sq. ft.) safe, compliant, and pristine. This role is built for a proactive problem solver who thrives under pressure, takes pride in extreme operational readiness, and can seamlessly guide an internal team and external vendors.

• Lead by example: Direct our custodial team to maintain exceptional campus cleanliness and 24/7 operational functionality.
• Command the campus: Conduct daily physical walkthroughs of our 20+ acre footprint to proactively catch and mitigate hazards, maintenance needs, or security flaws.
• Control access: Program and optimize daily campus tech systems including electronic door schedules, key fobs, RFID gate access, alarm codes, and parking permits.
• Manage workflows: Run regular team huddles to review facilities tickets and keep the CMMS (digital work order system) up to date.
• Track assets: Schedule and ensure 24/7 building and event coverage plans, while overseeing the safe operation, maintenance, and registration of vehicles and machinery.
• Partner with experts: Serve as the main point of contact for external trade partners (HVAC, janitorial, security, pest control, landscaping), rigorously auditing performance.

• Drive emergency readiness: Schedule, document, and lead all mandatory safety drills (fire, earthquake, lockdown) and deliver continuous safety training to school staff.
• Act as first responder: Step up as the primary first responder and Incident Commander for campus facilities emergencies, hazardous conditions, or medical incidents.
• Audit equipment: Keep all critical campus safety systems (fire extinguishers, AEDs, alarms) at 100% operational readiness.
• Mitigate risk: Partner with the Lead Campus Supervisor to guarantee unwavering compliance with OSHA, ADA, and fire code standards, while managing secure disposal of science lab chemical wastes.

• Own the plans: Continuously evaluate, update, and maintain the school’s Comprehensive School Safety Plan (CSSP).
• Ace state inspections: Take the lead on school compliance preparation for Annual Facilities Inspections (FIT), Williams Inspections, and Fire Marshal audits.
• Coordinate capital changes: Run logistics for office/classroom relocations and seasonal campus transitions.

• 3+ years of enterprise facilities operations or property management experience handling a multi-acre, high-traffic institutional footprint (e.g., K-12 school districts, universities, or corporate campuses).
• Experience administering digital ticketing/work order systems (CMMS) and programming electronic hardware access tools (key fobs, RFID entry).
• Ability to conduct extensive daily physical walkthroughs in all weather conditions and handle physical moves.

• Compliance Knowledge: Proven background navigating California public school safety requirements, including FIT (Facilities Inspection Tool) and Williams Case audits.
• Formal FEMA/NIMS Incident Command System training (IS-100 & IS-700).
• OSHA 30-Hour General Industry Certification.

We are driven by our mission, core values, and an unwavering commitment to our students. Beyond the technical demands of your role, you will be a vital pillar of the MWA community—participating in school spirit, supporting campus events, and ensuring our physical spaces reflect our standard of excellence.

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