Payroll Specialist

*Please note: a resume is required for this position*

Starting salary: $93,600 annually

SUMMARY : Responsible for ensuring accurate and timely compensation for a diverse workforce, including hourly, salaried, and tipped employees. Maintain compliance with federal, state, and tribal laws. Provide supervision, direction, and support to payroll team members. Responsible for a high level of guest service as described in your department's guest service standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage end-to-end payroll processing for all casino employees using UKG Pro/WFM
• Serve as hands-on, subject matter expert for UKG Pro/WFM and related modules, as applicable
• Ensure compliance with federal, state, tribal, and gaming commission regulations
• Collaborate with HR to ensure accuracy of new hires, transfers, employee wages, benefit deductions, garnishments, and tax withholdings
• Collaborate with Finance to ensure accuracy and timeliness in financial reporting, payroll funding, and tax withholding payments
• Complete payroll reconciliations and generate payroll journal entries
• Review and reconcile payroll tax reports, including W-2s, and quarterly filings
• Respond to employee inquiries and resolve payroll discrepancies with discretion and professionalism
• Compile and create spreadsheets or reports for internal and external business partners
• Prepare and file annual IRS Forms 8027
• Prepare work papers for the annual 401k audit
• Coordinate with IRS to maintain the Tip Rate Determination Agreement
• Hire, schedule, train, delegate tasks, direct daily work activities to ensure adequate coverage, and inspect completed work for conformance to standards
• Supervise and mentor payroll staff, ensure their professional growth and optimize team performance, evaluate staff and conduct performance reviews
• Implement and maintain effective procedures, audits, and record-keeping systems to ensure efficiency, data accuracy, and accessibility
• Manage relationships with payroll service providers and other external partners to ensure service quality and cost effectiveness
• Collaborate with the I.T. department for payroll system changes and testing
• Complete special projects as requested, and perform other duties as assigned

KNOWLEDGE AND CERTIFICATION, SKILLS AND ABILITIES

Knowledge and Certification

Required:

• Bachelor's degree in Accounting, Finance, H/R, or related field
• 5+ years of payroll experience, preferably in the hospitality or gaming industry
• Proven experience using UKG software (UKG Pro, WFM, or similar modules)
• Advanced proficiency in Microsoft Excel and payroll reporting tools
• Excellent attention to detail, organizational skills, and communication abilities

Preferred:

• Experience in processing a weekly payroll for 1000+ employees
• Certified Payroll Professional (CPP) designation

Skills

Required:

• Ability to solve arithmetic problems quickly, and to cross-reference and cross-check numbers repeatedly and frequently
• Effectively manage time and prioritization to ensure deadlines are met
• Demonstrate strong analytical and problem-solving skills with close attention to detail in order to effectively monitor progress and complete assignments effectively and accurately
• Demonstrate initiative and self-direction to perform a variety of simultaneous skills (multi-tasking)
• Ability to analyze data and identify reporting errors
• Highly organized and ability to adapt quickly to changing priorities
• Strong computer skills Microsoft Office (Word, Excel and Outlook) and Windows
• Excellent written, verbal and interpersonal communication skills

Preferred:

• Leadership skills to direct the work of others

Abilities

Required:

• Ability to work fast and efficiently
• Ability to follow established dress code policies and practice good personal hygiene
• Ability to interact with guests, coworkers and management in a professional and courteous manner
• Ability to independently complete multiple tasks in a professional manner
• Ability to serve both internal and external customers

REQUIRED TRAINING

• Treasure Island guest service training
• Payroll and Timekeeper systems training
• Any position-related training as determined by division director

PHYSICAL DEMANDS

• Must be able to sit for long periods of time with infrequent amounts of walking and standing
• Must have a good sense of balance, and be able to bend, kneel and stoop infrequently
• Must be able to reach and twist infrequently
• Must be able to push, pull and grasp objects occasionally
• Must have the ability to independently lift up to 20 pounds occasionally
• Must be able to perform repetitive hand and wrist motions
• Must have good eye hand coordination

WORKING ENVIRONMENT

• Work is performed primarily in administration building but may include going onto the gaming floor, which includes flashing lights, frequent loud noises and cigarette smoke
• Must be willing to work a flexible schedule including all shifts, weekends and holidays
• Extensive computer use
• Occasionally overtime may be required
• Occasionally must deal with angry or hostile individuals