Engineering Project Coordinator

Job Description

Job Description

Company: Southern Flow Inc.

Location: Alpharetta GA

Industry: Instrumentation, Telemetry, and Controls Automation

Type: Full Time and In-Office

Travel: Occasional site visits | company vehicle provided for travel

Southern Flow Inc. | Alpharetta, GA

Southern Flow Inc. is a systems integrator specializing in control systems, instrumentation, and automation solutions for the water and wastewater industry. We work closely with municipalities, general contractors, engineers, and other industry partners to deliver reliable, high-quality solutions.

We are seeking an organized, detail-oriented, and proactive Project Coordinator to support our Project Management team in the planning, coordination, and execution of projects. This position plays an important role in keeping projects organized, maintaining communication between stakeholders, tracking deliverables, and ensuring project documentation and administrative requirements are completed accurately and on time.

The ideal candidate is a strong communicator who can manage multiple priorities, follow through on deadlines, and work effectively in a fast-paced, project-based environment.

Key Responsibilities

Project Coordination & Support

• Assist Project Managers with the coordination and administration of multiple ongoing projects.
• Monitor project schedules, milestones, deadlines, and deliverables to help ensure projects remain on track.
• Coordinate communication between Project Managers, engineers, field technicians, general contractors, subcontractors, vendors, and customers.
• Schedule project meetings, coordinate site visits, and assist with project-related logistics.
• Maintain project trackers, action item lists, and status reports.
• Follow up with internal and external stakeholders to ensure timely completion of assigned tasks.

Project Documentation & Contract Administration

• Organize, maintain, and update project files, contracts, correspondence, and other documentation.
• Assist with the preparation, submission, and tracking of project submittals, RFIs, change orders, and closeout documentation.
• Monitor documentation deadlines and ensure required information is submitted to customers and general contractors.
• Review project correspondence and contractual requirements to identify administrative deadlines and deliverables.
• Maintain accurate records of project communications, approvals, and revisions.

Purchasing & Vendor Coordination

• Assist with preparing purchase orders and coordinating material and equipment procurement.
• Communicate with vendors to obtain pricing, confirm orders, and track delivery schedules.
• Monitor material lead times and communicate potential delays to Project Managers.
• Coordinate deliveries and ensure project materials arrive according to scheduling requirements.
• Maintain purchasing records and assist with tracking outstanding orders.

Project Financial & Administrative Support

• Assist Project Managers with tracking project budgets, expenses, and purchase orders.
• Support the preparation and processing of project invoices, payment applications, and change order documentation.
• Help maintain accurate project cost records and supporting documentation.
• Coordinate with the accounting team to resolve discrepancies related to project billing, purchasing, and expenses.
• Assist with tracking project progress and maintaining information needed for financial reporting.

Communication & Team Collaboration

• Serve as a point of contact for routine project coordination and administrative inquiries.
• Communicate project updates, outstanding requirements, and scheduling changes to relevant team members.
• Work closely with Project Managers to identify potential scheduling conflicts, documentation gaps, or administrative issues.
• Support continuous improvements to project coordination processes, documentation, and internal workflows.

Qualifications

Required Qualifications

• 1–3 years of experience in project coordination, project administration, construction administration, or a related role.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong attention to detail and commitment to maintaining accurate documentation.
• Ability to work independently, take initiative, and follow through on assigned responsibilities.
• Strong problem-solving skills and a willingness to learn new processes and systems.

Preferred Qualifications

• Experience working in construction, contracting, subcontracting, engineering, or another project-based industry.
• Familiarity with construction project documentation, including submittals, RFIs, change orders, and closeout packages.
• Experience coordinating with general contractors, subcontractors, vendors, or engineering teams.
• Familiarity with purchase orders, project budgets, and job cost tracking.
• Experience with project management or construction management software.
• An associate's or bachelor's degree in business administration, construction management, project management, or a related field.

What We're Looking For

We're looking for someone who enjoys keeping things organized, communicating with different teams, and making sure important details don't fall through the cracks.

The successful candidate will be comfortable balancing multiple projects, anticipating administrative needs, and taking ownership of assigned responsibilities. This individual should be dependable, resourceful, and confident communicating with both internal team members and external project partners.

While previous construction or engineering industry experience is preferred, we're also interested in candidates who demonstrate strong organizational skills, initiative, and a willingness to learn.

Ready to Start Your Career?

If you’re passionate about learning and want to be part of a forward-thinking team, we’d love to hear from you! Please submit your resume online at:

Rebecca Stewart

Human Resources

Southern Flow, Inc.

6445 Industrial Way, Suite A

Alpharetta, GA 30004

Southern Flow, Inc. is a growing systems integration firm based in Alpharetta GA, working in the fields of Instrumentation, Telemetry and Controls Automation throughout the Southeast. The company enjoys 30+ years of strong track record delivering high quality control systems. We are currently seeking individuals for several positions with potential for growth to join our team.

Company Description

Southern Flow, Inc. is a growing systems integration firm based in Alpharetta GA, working in the fields of Instrumentation, Telemetry and Controls Automation throughout the Southeast. The company enjoys 30+ years of strong track record delivering high quality control systems. We are currently seeking individuals for several positions with potential for growth to join our team.