Administrative Assistant (Escondido)

Administrative Assistant III – Gas Distribution Operations

Location: Escondido, CA (100% Onsite – Northeast District)

Schedule: Monday–Friday, 6:30 AM – 3:00 PM

Duration: 2-year Assignment potential to extend or convert

Pay Rate: $28–$32/hour

About the Role:

We are seeking a highly organized and detail-oriented Administrative Assistant III to support daily Gas Distribution field operations. This role focuses on timekeeping, payroll support, operational reporting, records management, and administrative coordination. The ideal candidate is dependable, accurate, and comfortable working in a fast-paced environment while supporting field employees, supervisors, and management.

Key Responsibilities:

• Manage employee timekeeping, attendance records, payroll support, and overtime tracking.
• Maintain vacation schedules, leave records, and employee information.
• Support ARCOS administration and overtime scheduling.
• Maintain Driver Vehicle Inspection Reports (DVIRs) and operational documentation.
• Process as-built documentation using SAP and Procore.
• Assist with permits, reporting, data entry, and records retention.
• Prepare reports, maintain spreadsheets, and track operational activities.
• Coordinate with supervisors and employees to resolve discrepancies and meet deadlines.
• Provide general administrative support, including supply ordering and document management.

Requirements:

• High school diploma or equivalent required.
• Previous administrative, payroll, timekeeping, or operations support experience preferred.
• Strong organizational skills with excellent attention to detail and accuracy.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Experience with SAP, Procore, ARCOS, or utility/field operations is a plus.
• Ability to work onsite Monday–Friday from 6:30 AM to 3:00 PM.