Assistant Property Manager

Pay: $23-$24 per hour

Job description:

Job Title: Assistant Property Manager

Reports To: Property Manager

Department: Property Management

Summary:

The Assistant Property Manager supports the Property Manager in overseeing the day-to-day operations of a portfolio of condominium, HOA, and CO-OP communities. This role requires a strong understanding of condominium laws and regulations, excellent communication and interpersonal skills, and a proactive approach to property management.

Essential Duties and Responsibilities: Portfolio Management:

• MUST have 1 to 2 years of portfolio management experience.
• Assist in the overall management of a portfolio of condominium communities.
• Coordinate with Property Managers to ensure consistent and effective management across all properties.
• Identify and implement best practices throughout the portfolio.

Unit Owner Relations:

• Assist in building and maintaining positive relationships with unit owners.
• Respond promptly and effectively to unit owner inquiries and concerns.
• Resolve unit owner issues and complaints in a timely and professional manner.

Building Maintenance:

• Coordinate with maintenance staff and contractors to ensure timely and efficient completion of work orders.
• Track and update the status of work orders across all properties.
• Oversee daily building operations, including the upkeep of common areas.
• Assist with the development and implementation of annual maintenance plans for each property.

Financial Reporting:

• Assist with the processing of vendor invoices and payments.
• Support the preparation of annual budgets for each property.

Administrative Duties:

• Maintain accurate and up-to-date unit owner records.
• Prepare and distribute correspondence, including notices and letters.
• Answer phones, respond to emails, and maintain professional communication with all stakeholders.
• Assist in the preparation of board meeting materials for each property.
• Support special projects as assigned by the Property Manager.

Qualifications:

• Required: 1 to 2 years of portfolio management experience.
• High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
• Strong knowledge of condominium laws and regulations.
• Excellent communication, interpersonal, and customer service skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and collaboratively as part of a team.
• Strong problem-solving and decision-making skills.
• Valid driver’s license and reliable transportation.

Physical Demands:

• Ability to sit for extended periods.
• Ability to stand and walk for extended periods.
• Ability to lift and carry light to moderate objects.
• Ability to communicate effectively, both verbally and in writing.

Work Environment:

• Office environment with minimal travel to condominium properties.
• May require occasional evening and weekend work.

Job Type: Full-time

Benefits:

• 401(k) matching
• Health insurance
• Paid time off
• Life Insurance
• Short-term disability
• Long-term disability

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Fort Lauderdale, FL 33311 (Required)

Work Location: In person