Employment Associate

Job Summary
Recruiting and Hiring Supports departments in hiring new employees including faculty staff and students. Collects and/or prepares required documentation/paperwork by coordinating with the hiring department Budget Office and Human Resources. Initiates electronic personnel action forms (epafs) for new hires and rehires. Ensures compliance with hiring policies and procedures. Retains records and files according to adopted naming conventions organization and record retention protocols. Escalates complex problems. Personnel Actions Coordinates with Human Resources and the Budget Office to assist assigned departments in completing Request for Salary Action forms and initiating epafs for personnel actions including temporary assignments and salary and position actions for permanent faculty and staff. Assists departments in revising and ending assignments for temporary employees. Monitors epafs and communicates with approvers/reviewers as needed to keep them moving through the system in a timely fashion. Reporting Meets with departments routinely to proactively manage employment needs. Maintains roster of personnel and vacant positions for assigned departments. Assists in the preparation of routine standardized reports. Onboarding and Offboarding Assists with interview scheduling and applicant support. Supports requests for technology and system access for new hires. Supports offboarding checklist. Payroll Assists in preparing Payroll Adjustment and other forms. Supports management of timesheet completion and approval. Other Creates and maintains procedural documentation. Serves as backup for other members of the assigned Business Center.

Required Qualifications
High school diploma and four years of payroll or human resources experience; an equivalent combination of education and experience may be considered. Intermediate proficiency with Microsoft Excel including pivot tables aggregation formulas and lookup functions.

Preferred Qualifications
Proficiency with Adobe and Microsoft Word PowerPoint and SharePoint. Experience working as part of a service team. Experience with Banner or similar integrated software system. Relevant experience at an institution of higher education.

Required Experience:

IC