Accounts Payable Specialist

Job Description

Job Description

Accounts Payable SpecialistPosition Summary

We are seeking a detail-oriented and organized Accounts Payable Specialist to support our accounting team by ensuring the accurate and timely processing of invoices, vendor payments, and account reconciliations. This role is ideal for an accounting professional with strong analytical skills, experience in high-volume invoice processing, and a commitment to maintaining accurate financial records. The successful candidate will work collaboratively with internal stakeholders and vendors to resolve discrepancies and support overall accounting operations.

Key Responsibilities

• Process and enter vendor invoices accurately and efficiently into the accounting system.
• Assist with clearing existing accounts payable reconciliation backlogs and outstanding transactions.
• Review financial transactions and supporting documentation for completeness, accuracy, and compliance with company policies.
• Reconcile vendor statements and investigate discrepancies to ensure accurate account balances.
• Research and resolve invoice, payment, and account-related issues in a timely manner.
• Maintain accurate vendor files, records, and supporting documentation.
• Support month-end and year-end accounting activities, including account reconciliations and reporting requirements.
• Partner with accounting team members to ensure accounts payable processes are completed accurately and within established deadlines.
• Communicate professionally with vendors and internal departments regarding payment status, invoice questions, and account inquiries.
• Assist with process improvements and workflow efficiencies within the accounts payable function.
• Perform additional accounting, administrative, and finance-related duties as assigned.

Required Qualifications

• 2+ years of experience in accounts payable, accounting, or a related finance function.
• Demonstrated experience processing invoices in a high-volume environment.
• Strong understanding of accounts payable procedures and accounting principles.
• Proficiency in Microsoft Office Suite, including intermediate to advanced Microsoft Excel skills.
• Experience performing account reconciliations and resolving payment discrepancies.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to manage multiple priorities while meeting deadlines.
• Effective written and verbal communication skills.
• High degree of accuracy and commitment to maintaining confidential financial information.

Preferred Qualifications

• Experience with JAMIS , Deltek , or other ERP/accounting systems.
• Experience supporting finance or accounting teams within nonprofit, government contracting, research, or related industries.
• Familiarity with month-end close processes and financial reporting support.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

Required Skills

• Accounts Payable
• Invoice Processing
• Accounting
• Microsoft Office
• Microsoft Excel
• Account Reconciliation
• Vendor Management
• Financial Record Maintenance
• Problem Resolution
• Data Entry and Accuracy

Preferred Skills

• Accounts Receivable
• JAMIS ERP
• Deltek
• ERP Systems
• Financial Analysis
• Month-End Close Support

Job Type & Location

This is a Contract position based out of Silver Spring, MD.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Silver Spring,MD.

Application Deadline

This position is anticipated to close on Sep 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.