Executive Assistant to the Dean

Executive Assistant to the Dean

Reporting to the Dean of the College of Arts & Sciences, the Executive Assistant provides high-level administrative, operational and strategic support to the Dean, Associate Dean and Office of Student Services. This position serves as a liaison with external partners, alumni, donors and academic reviewers while coordinating executive operations, communications, event planning and daily college activities. Responsibilities include developing and managing written and digital communications, preparing reports and materials, facilitating training for departmental administrative staff and maintaining complex data systems and institutional records.

Bachelor's degree and at least one year of experience providing senior-level/advanced administrative support. Proficiency with Microsoft Office 365.

Experience with Ellucian Banner software. Experience coordinating events. Experience promoting academic programs using digital media. Experience managing complex academic operations comprising multiple departments at an institution of higher education.

Robust understanding of office management policies, procedures and best practices. Effective organizational and time management skills and the ability to meet deadlines while juggling competing priorities. Effective oral and written communication skills and the ability to draft reports and other communications for distribution. Ability to handle confidential information with discretion. Good interpersonal and customer service skills and the ability to establish and maintain effective working relationships with faculty, staff, students and the general public. Ability to leverage technology to efficiently perform position duties.

Evening and weekend hours may be required to support specific events. Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.

Posting Number - 2027032S

Open Date - 09/28/2026

Close Date - 10/12/2026

A resume will not be reviewed to determine whether an applicant meets the qualifications outlined in the job vacancy notice (posting). Responses to supplemental questions are considered part of the application; failure to respond will result in disqualification.

Required fields are indicated with an asterisk (*).

* Have you ever provided administrative support to a high-level executive and/or multiple individuals? Please explain.

* Describe your experience with social media platforms, maintaining websites, and/or preparing print materials for distribution.

* Describe your experience in coordinating events, including the type of event, number of attendees, and your specific duties.

* List the software programs you are familiar with and elaborate on your proficiency with each.

* Provide an example that shows your ability to be successful in a fast-paced environment and/or juggle multiple competing priorities.

Required Documents

Resume

Cover Letter