Bookkeeping / Office Coordinator

Job Description

Job Description

Bookkeeping / Office Coordinator$26–$31/Hour | Full-Time | Newport News, VAKeep the Numbers Right. Keep the Office Moving.Mechollage is a veteran-owned, locally owned HVAC and Electrical services company that has been serving the Virginia Beach area since 2009. We're growing and looking for a reliable, detail-oriented Bookkeeping / Office Coordinator to help keep our financial and administrative operations organized.This is a hands-on position with a lot of variety. You'll work across bookkeeping, billing, payroll support, office administration, employee paperwork, and operational coordination. We're looking for someone who can take ownership of their responsibilities, stay ahead of deadlines, and become a dependable resource for both leadership and the field team.What You'll Be Responsible ForHandle day-to-day bookkeeping, including accounts payable and accounts receivablePrepare customer invoices, process payments, and assist with reconciliationsManage billing for service calls, installations, and time-and-material workAssist with payroll preparation, timekeeping, and maintaining payroll recordsKeep job costing, billing information, and operational records accurate and organizedAssist with customer account setup, financing documentation, and collections follow-upCoordinate administrative steps for new employee onboardingMaintain personnel paperwork, digital records, and office filesSupport general office administration and correspondenceTrack company vehicle information, including maintenance, inspections, registrations, and related recordsHelp leadership stay organized with administrative and operational needsIdentify opportunities to improve processes and make daily office workflows more efficientWhat We're Looking ForQuickBooks proficiency is requiredPrevious experience in bookkeeping, office administration, accounting support, or business operationsStrong attention to detail and accuracy with numbersExcellent organization and follow-throughComfortable handling multiple priorities and deadlinesStrong computer skills and ability to learn new systemsProfessional communication skillsAble to work independently and use good judgmentHigh school diploma or GED required; additional education or relevant experience is a plusWhy Mechollage?Stable work with an established, growing local companyVeteran-owned and locally operatedVaried responsibilities-you won't be doing the same task all dayOpportunity to have a direct impact on how the business operatesWork closely with leadership and support the team behind the field operationsA role where organization, initiative, and accountability are genuinely valuedThe Person We're Looking ForThe right person doesn't need to be told what needs to be done every step of the way. You notice when something is missing, follow up when something needs attention, and take pride in keeping things accurate and organized.If you have solid bookkeeping skills, strong QuickBooks experience, and the organizational ability to keep a busy service company running smoothly behind the scenes, we'd like to hear from you.