Administrative Assistant

What We're Looking For:

Michael Baker is seeking an Administrative Assistant to join the team in Ocean Springs, MS! In this role, you'll be an essential part of the team-serving as the first point of contact for visitors and helping keep daily operations running smoothly. You'll partner closely with the Office Executive and engineering professionals, playing a key role in supporting project delivery, coordinating office activities, and helping create a welcoming and efficient work environment.

What You'll Do:

• Create a positive first impression by welcoming visitors and managing incoming calls with professionalism and courtesy
• Provide day-to-day administrative support to office leadership and technical staff
• Prepare and format meeting minutes, reports, subconsultant agreements, and other project documentation
• Review and process vendor invoices before submitting to AP/AR
• Coordinate travel arrangements and assist with expense reporting
• Schedule and organize meetings, including Teams video conferencing
• Support the preparation, editing, printing, and assembly of reports and proposal materials
• Manage incoming/outgoing mail, deliveries, and courier packages
• Maintain office organization, including supplies, common areas, and general upkeep
• Order and track office and field supplies
• Assist with company vehicle records and mileage tracking

What You Need to Succeed:

• High school diploma with 4+ years of administrative support experience
• Strong communication skills, both written and verbal, with a polished and professional presence
• Highly organized, detail-oriented, and able to manage multiple priorities effectively
• Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint)
• Ability to quickly learn internal systems, processes, and company services
• A proactive, team-oriented mindset with a willingness to jump in where needed
• Experience in the Architecture, Engineering, or Construction (AEC) industry is a plus

Compensation:

The approximate compensation range for this position is $23/hr - $31/hr. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.

About us

Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world's most complex infrastructure challenges for more than 85 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with over 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.


Michael Baker International is proud to be an Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, creed, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, familial status, pregnancy or childbirth, genetic information, disability, protected veteran status, status with regard to public assistance, or membership or activity in a local human rights commission, or any other legally protected status.


EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.


*It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.


*There is no current application deadline. Michael Baker will continue to accept applications on an ongoing basis until the position is filled or no longer needed.

Michael Baker is seeking an Administrative Assistant to join the team in Ocean Springs, MS!