Accounts Payable (AP) Specialist
Superior Paving Corp HQ
Description We are seeking a detail-oriented Accounts Payable (AP) Specialist with 3-5 years of experience in the construction industry to join our finance team. The AP Specialist will be responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, maintaining vendor relationships, and assisting with month-end closing activities. The ideal candidate will have experience handling high-volume invoice processing, subcontractor payments, and collaborating with other departments. Requirements Key Responsibilities
- Process and review high-volume invoices, subcontractor payments, and vendor statements in compliance with company policies.
- Verify and code invoices to appropriate job codes and general ledger accounts.
- Ensure proper approval of invoices and payments according to company authorization policies.
- Manage accounts payable aging reports and ensure timely payment of invoices.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Assist in managing W-9s and insurance certificates for subcontractors.
- Assist in processing weekly check runs, ACH payments, and wire transfers.
- Collaborate with project managers and procurement teams to resolve invoice and payment issues.
- Maintain accurate records and documentation for audit purposes.
- Assist with month-end closing, accruals, and reporting requirements.
- Support process improvement initiatives and assist with system upgrades or automation efforts.
- 3-5 years of accounts payable experience, preferably in the construction industry.
- Associate or bachelor's degree in Accounting, Finance, or a related field preferred or relevant experience.
- Experience working with construction accounting software. Experience with Viewpoint is a plus. Experience with AP automation software is also a plus.
- Proficiency in Microsoft Excel and other accounting tools.
- Strong attention to detail and ability to handle high-volume invoice processing.
- Excellent communication and problem-solving skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Knowledge of GAAP and construction accounting principles is preferred.
- Certified Accounts Payable Professional (CAPP) or similar certification is a plus.
Vacancy posted 3 days ago
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