Clerical Specialist

Starting Compensation: $36,270.00/Annually

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Job Description:

Additional Job Description

JOB SUMMARY

• This is a clerical position that performs various office support functions.
• This Clerical Specialist I position is responsible for the initial intake and management of original court documents.
• The Divorce Clerk enters Divorce Complaints and all subsequent filings into the computer system.
• The job involves scanning and docketing all filings to preserve the official record for the Lancaster County Court of Common Pleas.
• This includes conforming Divorce Orders received by the Court and sending copies to all parties.
• The Divorce Clerk will also process and receipt filing fees.
• Files are maintained both digitally and in paper format.
• There will be significant customer service at the counter, on the phone and via email with attorneys and pro se litigants.
• Position also requires regular interaction with judicial staff.
• A professional and helpful demeanor is required.
• Applicants must be service-oriented with high attention to detail.
• The Divorce Clerk works in a team environment with other Family Court team members.

REPORTING RELATIONSHIPS

• Reports to Chief Deputy Prothonotary

ESSENTIAL JOB FUNCTIONS

• Receiving, reviewing, conforming, verifying and/or entering documents into database
• General Docketing
• Scanning
• Filing
• File Preparation
• Phone/Mail Assistance
• May involve processing of fees

OTHER SPECIFIC TASKS OR DUTIES

• Other assigned tasks as needed.

MINIMUM QUALIFICATIONS

• High School Diploma or Equivalent
• One year of office experience that includes computer data entry
• Any combination of equivalent education, training, and experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Competency in the operation of basic office equipment: computer, copier, etc.
• Excellent organizational skills
• Strong attention to detail
• Ability to type/keyboard proficiently
• Ability to locate files within an organized filing system
• Ability to communicate effectively and tactfully with the public in person and on the phone
• Work cooperatively with co-workers
• Work cooperatively with other courthouse personnel
• Ability to analyze situations accurately and pursue an effective course of action
• Ability to review documents, locate and analyze data, enter appropriate information accurately into the computer
• Ability to review correspondence and pleadings, analyze dispositions, perform simple math calculations, process requests and documents

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

• None

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Ability to transport dockets and indices weighing up to 25 lbs. to various locations in the courthouse
• Retrieve and accurately re-file documents in file folders on shelves ranging from I foot to 6 feet in height
• Ability to handle stressful situations tactfully and effectively
• Ability to sit for an extended period of time.

The County of Lancaster offers comprehensive benefits to our employees. Read more about our benefits here.

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.