Accounts Pay/Rec Specialist

Job Description

Job Description

Accounts Pay/Rec Specialist

Full-time

Irvine, CA, US

Exclusive confidential search — details shared with qualified applicants.

Benefits You'll Love

NextDeavor offers health, vision and dental benefits for contract employees Paid sick leave eligibility is contingent on state of residence Optional 401k Plan (excludes employer match) Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment

Become a Key Player as an Accounts Pay/Rec Specialist

You will support accurate and timely invoicing and revenue-related activities that keep operations and shipping aligned with accounting. Your work ensures billing integrity, supports month-end close, and reduces revenue risk for the organization. Onsite in Irvine, CA (first shift, 9:00 AM–5:30 PM) with requirement to work at least two Saturdays per month and occasional extended hours.

Here's How You'll Make an Impact on the Team

• Prepare and issue customer invoices accurately and in a timely manner using the ERP system
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy
• Review and reconcile invoice discrepancies and coordinate corrections with Operations, Sales, and Shipping
• Track non-invoiced work orders on a weekly basis and perform month-end dock walk audits
• Support month-end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations)
• Provide documentation and support for internal and external audits
• Identify opportunities to improve invoicing processes, automation, and data quality

Here's What You'll Need to Be Successful in This Role

• High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred
• Minimum 2 years of invoicing/accounts receivable or accounting experience
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas)
• Experience with ERP or billing systems and order-to-cash processes
• Strong attention to detail and accuracy in data entry and reconciliation
• Ability to work overtime, occasional extended hours, and commit to at least two Saturdays per month
• Good written and verbal communication skills for interacting with internal teams and occasional customer contact
• Ability to prioritize workload, manage multiple tasks, and escalate issues as appropriate

Here's What Else Might Help You Out

• Experience with Microsoft Power BI or other reporting tools
• Prior experience in a manufacturing, distribution, or government contracting environment
• Familiarity with billing compliance, tax requirements, or export controls related to invoicing

Pay Range

$23 - $27/hour

Ready to Make Your Mark?

This role may fill quickly. Submit your resume to be considered.

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