Facilities Operations Coordinator

hackajob is collaborating with Oracle to connect them with exceptional professionals for this role. Description We are seeking a highly organized and service-oriented Facility Operations Coordinator to support daily operations at our data center campus. This onsite role blends logistics coordination, administrative support, and workplace experience responsibilities to ensure smooth site operations and a positive environment for employees, vendors, and visitors. This position plays a key role in managing shipping and receiving, coordinating schedules and site activities, handling facility-related administrative processes, and supporting workplace amenities and events. Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. This position will interface with both senior management as well as individual contributors. Responsibilities Logistics & Shipping/Receiving Manage all site shipping and receiving, including packages, freight, and vendor deliveries Coordinate delivery schedules and dock access with vendors and internal teams Maintain accurate logs and chain-of-custody documentation when required Support inventory tracking for operational and facility-related materials Operations Coordination & Administration Schedule site visits, vendor activities, and facility-related work Process administrative paperwork including purchase requests, work orders, invoices, and service documentation Maintain organized records for site operations and compliance tracking Distribute and manage incoming/outgoing mail and internal deliveries Workplace & Site Support Coordinate on-site meetings, employee engagement activities, and site events Assist with planning logistics for trainings, leadership visits, and team gatherings Order, organize, and manage site catering (including lunches and special events) Maintain break rooms, kitchens, and common areas with regular restocking of supplies Monitor and replenish office and facility consumables Vendor & Visitor Coordination Serve as a point of contact for non-technical vendors and service providers Support visitor logistics including badging coordination and meeting support Ensure vendors follow site processes and scheduling expectations Qualifications 3 years of experience in facilities coordination, office management, logistics, or administrative operations Strong organizational and multitasking skills in a fast-paced environment Experience managing shipping/receiving or logistics processes preferred Comfortable working in an operational or industrial environment (data center experience a plus) Proficient with Microsoft Office and basic procurement or ticketing systems Strong communication and customer service skills Ability to lift and move packages as needed Detail-oriented and highly organized Proactive problem solver Strong interpersonal and coordination skills Able to balance administrative duties with hands-on operational support Service mindset with a focus on creating a well-run, welcoming workplace Qualifications Disclaimer: Certain U.S. based or U.S. customer or client-facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements. Range and benefit information provided in this posting are specific to the stated locations only US: Hiring Range in USD from $35.63 to $71.30 per hour; from: $74,100 to $148,300 per annum. May be eligible for equity. Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business. Candidates are typically placed into the range based on the preceding factors as well as internal peer equity. Oracle US offers a comprehensive benefits package which includes the following: 1. Medical, dental, and vision insurance, including expert medical opinion 2. Short term disability and long term disability 3. Life insurance and AD&D 4. Supplemental life insurance (Employee/Spouse/Child) 5. Health care and dependent care Flexible Spending Accounts 6. Pre-tax commuter and parking benefits 7. 401(k) Savings and Investment Plan with company match 8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation. 9. 11 paid holidays 10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours. 11. Paid parental leave 12. Adoption assistance 13. Employee Stock Purchase Plan 14. Financial planning and group legal 15. Voluntary benefits including auto, homeowner and pet insurance The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted. Career Level - IC3aa415a4b-8b21-40fc-a65c-70d2b25ca29a