Project Manager

Big Horn Heating and Cooling has been serving Mountain West families and businesses for over 20 years!

With shops in Billings, Cody, Worland, and Jackson, we are the leading provider of HVAC maintenance, service, and installation for residential and commercial customers in Idaho, Montana, and Wyoming. We are looking for top-tier talent to join our team and bring our excellent level of customer service to the community.

We invest in our employees' career development, covering their Journeyman licensing and training/continuing education. We promote our career development philosophy of "learn more, earn more" to all of our coworkers.

We offer an outstanding company culture, a 401(k) program w/ company match, health insurance, PTO, and competitive compensation with SPIFFS.

Position Summary

The Project Manager supports the General Manager with estimating and project coordination. This individual will assist our office and field teams with projects to ensure Big Horn's standard of excellence is being met.

This is an experienced position designed to develop an individual into a larger role. Big Horn believes in the philosophy of promoting from within whenever possible.

Essential Duties and Responsibilities

Estimating Support

• Perform job walks to obtain relevant information in order to accurately estimate costs.
• Prepares detailed cost estimates (labor, materials, subcontractors, equipment).
• Solicit and compare vendor and subcontractor quotes.
• Maintain pricing databases and historical cost records.
• Prepare bid packages and support proposal assembly.
• Track bid deadlines and submission requirements.

Project Coordination

• project setup (job folders, cost codes, documentation).
• Coordinate submittals, RFIs, change orders, and closeout documentation.
• Monitor job progress and support budget tracking.
• Work with the General Manager with scheduling coordination between field teams and subcontractors.
• Support procurement and material ordering.
• Maintain organized digital and physical project records.

Administrative & Communication

• Serve as a liaison between estimating, field teams, vendors, and management.
• Attend pre-bid meetings and internal project handoff meetings.
• Prepare meeting notes and distribute action items.
• Assist with compliance documentation and permit tracking.

Qualifications

Education & Experience

• High school diploma or GED required.
• Associate degree or coursework in Construction Management, Engineering Technology, Business, or related field preferred.
• 4+ years of experience in construction, HVAC, estimating, or project coordination preferred.
• Proficiency in Microsoft Office (Excel required).
• Strong organizational and analytical skills.
• Ability to read and interpret construction drawings and specifications (or willingness to learn).

Licenses & Certifications

• Valid driver's license required
• Certifications such as Certified Professional Estimator (CPE) or equivalent a plus

Knowledge, Skills, and Abilities

• Knowledge of HVAC systems, mechanical components, and construction processes.
• Boiler, water heater, and hydronic controls preferred.
• Familiarity with ServiceTitan preferred.

Physical Demands

• Ability to sit, stand, and use a computer for extended periods
• Occasional lifting of office materials or drawings up to 50 pounds
• Occasional site visits may require walking, climbing, or navigating construction environments

Work Environment

• Office-based with occasional visits to job sites
• Exposure to typical office equipment, computers, and communication devices
• Moderate noise levels typical of office or construction environments

Schedule

• Typically Monday through Friday

Equal Employment Opportunity Statement

The Company is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status.

Disclaimer

This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned to meet the ongoing needs of the organization.