Executive Personal Assistant

We are seeking a highly capable, trusted Executive Personal Assistant to support our CEO in a unique, high-impact role that blends executive support with personal assistance.

This is not a traditional assistant role. This individual will serve as a true force multiplier, managing both professional priorities and personal logistics to enable the CEO to focus fully on the business.

Executive Assistant Responsibilities:

• Manage and optimize CEOs calendar across multiple time zones, ensuring efficient use of time
• Coordinate internal and external meetings, including leadership, client, and partner interactions
• Prepare daily and weekly schedules, briefings, and key materials
• Manage email flow, draft responses, and prioritize communications
• Track and follow up on key action items, ensuring accountability across teams
• Coordinate domestic and international business travel, including detailed itineraries
• Support executive meetings, presentations, and light business coordination
• Serve as a point of contact between the CEO and internal/external stakeholders

Personal Assistant Responsibilities:

• Oversee and manage personal matters, including vendors, maintenance, and services
• Coordinate and manage service providers (cleaning, landscaping, repairs, etc.)
• Manage personal calendar, appointments, and family-related items
• Handle personal errands, reservations, and day-to-day coordination
• Coordinate personal and family travel, including planning and logistics
• Manage household budgets, invoices, and expense tracking
• Source, vet, and manage vendors and service providers as needed
• Anticipate needs and proactively resolve issues

Integrated Responsibilities:

• Prioritize and balance competing business and personal demands seamlessly
• Handle highly confidential personal and business matters with discretion
• Respond to urgent requests quickly and effectively across both business and personal domains

Qualifications

• Bachelor's degree in Business, Supply Chain Management, Hospitality, or equivalent preferred.
• 5+ years supporting a senior executive
• Experience managing both business and personal responsibilities
• Highly organized, detail-oriented, and able to manage competing priorities
• Strong judgment, discretion, and ability to handle sensitive information
• Proactive, resourceful, and solutions-oriented (figure it out mindset)
• Comfortable operating in a fast-paced, dynamic environment
• Strong communication skills and professionalism