Branch Operations Manager

Position Overview The Operations Manager is responsible for designing, scaling, and leading the operational infrastructure that supports consistent, predictable, and high‑quality loan delivery from initial contact through post‑closing client support. This role begins as a working manager, gaining a comprehensive understanding of each stage of the file flow and identifying opportunities for improvement. This role transitions into leading the teams responsible for key operational functions, including pre‑approval, loan partners, customer experience, documentation, and process optimization. The Operations Manager drives operational innovation by improving cross‑functional collaboration, elevating team performance, and ensuring a consistently exceptional client experience. Job Responsibilities Coordinate with the Marketing division to ensure all leads from multiple sources are captured in a centralized system. Scale and optimize the CRM to support high‑volume, multi‑market, multi‑channel lead workflows with consistent, high‑touch partner communication. Build and maintain automated lead‑nurturing workflows that ensure timely, accurate follow‑up and support a pipeline of 400+ monthly leads. Ensure pre‑approval capacity scales ahead of sales volume through workload planning and process optimization. Create standard file reviews, documentation workflows, and TBD approval protocols. Reduce turnaround time to under 48 hours. Improve file readiness and clean hand‑off standards. Manage pipeline flow, milestones, contract due dates, and proactive communication. Protect file quality, deadline integrity, and client trust. Develop a processing workflow that scales effectively at 100, 300, and 800 files per year. Oversee survey processes, client gifting touchpoints, follow‑up timing, and annual review workflows. Maintain a five‑star rating of 90% or higher across all channels. Build a repeatable, automated retention process to replace reactive follow‑up. Implement standard operating procedures (SOPs), checklists, and training tools. Partner with the Project Manager to lead operational improvement initiatives. Support scalability for a multi‑LO, multi‑market, multi‑channel team. Manage staffing plans and capacity forecasting as loan volume scales. Train new team members using documented systems and processes. Establish role clarity, accountability metrics, and performance standards. Qualifications and Skills 5+ years of experience in mortgage operations (e.g., Loan Partner, Processor, Operations Lead, or comparable roles). Experience structuring, managing, and delivering mortgage loans. Experience coordinating workflows across pre‑approval, processing, and contract‑to‑close pipelines. Commitment to building systems, resolving operational breakdowns, and supporting team development. Excellent communication and leadership skills. Excellent systems‑thinking and process‑design skills, demonstrated through building scalable, repeatable workflows. This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. Pay Range Annual Salary: $75,000 - $100,000 This position is bonus plan eligible The posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position. CrossCountry Mortgage, LLC supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual’s association with a member of a protected group or any other characteristic protected by federal, state, or local law (“Protected Characteristics”). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self‑expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion. CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit #J-18808-Ljbffr