Budget Analyst

Summary

The purpose of this position is to perform complex financial administrative functions for Health Services Research and Development (HSR&D) at VA Ann Arbor Healthcare System (VAAAHS) in conjunction with personnel management. Duty Location: Ann Arbor, Michigan.

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Duties

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***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Duties include but may not be limited to:

• Prepares documentation for human resource actions such as recruitment of new positions and extending existing positions.
• Tracks and accounts for staff across multiple research projects, building and providing reports relating to staff allocations, effort, planning, etc.
• Performs supervisor duties such as delegating contracts, tracking contracts, and providing guidance and support to other Contracting Officer Representatives (COR).
• Utilizes knowledge in contracting options and requirements to consult with project teams and investigators to recommend the best course of action and facilitate contracts.
• Maintains complex databases, registers, and budget tracking systems to project expenses and track expenditures.
• Maintains an automated accounting system showing budget projections for all non-salary funding and data by individual research projects.
• Tracks budgets for research projects including personnel expenses and works closely with project teams and fiscal to correct any errors.
• Utilizes office software (Excel, Word, PowerPoint, Access, Power BI, Tableau) and VA computer systems (HR Smart, eCMS, VistA/IFCAP, and IPPS).
• Enters and retrieves data from the HSR&D staffing management system to deliver real time reporting to an administrative team and research projects.
• Understands underlying financial transactions, detecting any errors and identifying solutions to mitigate future problems.
• Tracks and provides appropriate distribution of a $2.2 million budget for all non-salary funding and project expenditures for 50-60 different research projects, including chargebacks between project accounts.
• Interprets complex regulations, directives and policies and provides authoritative advice and assistance to project managers.
• Compiles background and historical data to assist in the development of budget estimates, justifications and project modifications.
• Initiates transfer of funds between non-salary Fund Control Points (FCP).
• Maintains responsibility for obligating monthly 1358s of patient incentives for research projects.
• Identifies errors and works with Fiscal to correct the errors.
• Reviews all Interagency Personnel Agreement invoices, posting the invoices in VistA, monitoring the obligations, adding funds and reviewing final balances.
• Communicates effectively both orally and in writing to a wide range of individuals ranging from service chiefs to entry level employees and external applicants.
• Performs other duties as assigned.

Work Schedule: Full Time, Monday - Friday 8:00am - 4:30pm

Recruitment & Relocation Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details.

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

SPECIALIZED EXPERIENCE: Applicants must possess one (1) full year of specialized experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of this Budget Analyst position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (GS-9) in Federal service. Specialized experience includes utilizing accounting practices and procedures to monitor research project budgets to include staffing and expenditures; communicating budget status via reporting; identifying errors; and supporting human resource functions to recruit and retain personnel. NOTE: Experience must be fully documented on your resume and must include job title; duties; month and year start/end dates AND hours worked per week.

OR

SUBSTITUTION OF EDUCATION FOR EXPERIENC: Successful completion of a Ph.D. or equivalent doctoral degree, three (3) full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation.

OR

COMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combinations of successfully completed progressively higher-level graduate education (beyond the second year) and specialized experience as described above, meet the total experience requirements for this grade level. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do the work of this Budget Analyst position. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation.

Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional information

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 80 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.