Administrative Assistant - Lean/Prefab

Administrative Assistant - Lean/Prefab

Location: Minneapolis, MN, US, 55401 Kansas City, MO, US, 64106

Best People + Right Culture. These are the driving forces behind JE Dunn's success. By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company's rewards, we've found a sustainable way to grow in our industry for the last 100+ years. Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in our pursuit of building perfection.

Role Summary

The Administrative Assistant will provide administrative support to one or more managers or functions. This position will be responsible for preparing routine, advanced and technical correspondence, and collecting information for routine and non-routine inquires or reports. All activities will be performed in support of the strategy, vision and values of JE Dunn. Autonomy & Decision-Making: Makes decisions on routine matters, provides recommendations to supervisor and refers all exceptions to supervisor. Career Path: Senior Administrative Assistant

Key Role Responsibilities - Core Administrative Family Core

• Provides routine administrative support to one (or more) managers or functions; includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.
• Provides administrative support such as processing and distributing incoming mail, maintaining records and filling systems.
• Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements, preparing expense reports.
• Processes and distributes incoming communications (e.g., mail, email, phone, fax, etc.) in a timely manner and responds to routine requests that do not require the supervisor's attention.
• Provides switchboard relief and/or additional administrative support to other functions to help meet business and staffing needs.
• Demonstrates a positive and professional attitude, maintaining composure under pressure.
• Assess priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
• Shares subject matter expertise in order to support teamwork and deliver results.
• Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team's goals.
• Exercises discretion and integrity with highly confidential and sensitive information.

Key Role Responsibilities - Additional Core Administrative Assistant

• Prepares internal and external correspondence including letters, memorandums, meeting notes, forms, contracts, and other documents, and ensures all materials conform to best practice standards and formats.
• Collects information from a variety of contacts, paper and electronic sources in order to create routine and custom reports and documents for both internal and external distribution.
• Prepares presentations.
• Proactively reviews calendars and upcoming events and coordinates with internal customers to ensure preparedness for meeting various business needs such as meeting logistics, presentation preparation, meeting materials, travel plans, distribution of expected reports, etc.
• Uses a variety of systems (such as Cosential, Image and Workflow, internal portal, etc.) to obtain necessary information and to support efficiency and productivity in the role.
• Responds to business needs and requests from various stakeholders, often with limited information. Takes steps to gather knowledge and information necessary to complete non-routine and/or complex tasks.
• Applies knowledge of systems and processes to evaluate current best practice standards and suggests changes to continually improve and streamline processes.
• Manages difficult or emotional customer situations promptly and efficiently. Meets client commitments, recognizes and acts upon service opportunities. Solicits and applies feedback to improve quality and service.

Knowledge, Skills & Abilities

Ability to perform work accurately and completely, and in a timely manner Communication skills, verbal and written Ability to conduct effective presentations Organizational skills Intermediate Ability to deliver quality through attention to detail Intermediate Proficiency in MS Office Intermediate Ability to learn and use a variety of software, tools and systems necessary to meet business needs Intermediate Thorough knowledge of organizational structure and available resources Intermediate Ability to quickly and effectively solve complex problems Intermediate Thorough knowledge of administrative, office and general accounting procedures and standards Advanced Ability to build relationships and collaborate within a team, internally and externally

Education

High School Diploma or GED (Required) Associate's degree in office administration or related field (Preferred) In lieu of the above requirements, equivalent relevant experience will be considered.

Experience

5+ years administrative support experience (Required)

Working Environment

The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.

About JE Dunn

For more information on who we are, click here.

EEO Notices

Know Your Rights: Workplace Discrimination is Illegal California Privacy Policy E-Verify JE Dunn participates in the Electronic Employment Eligibility Verification Program. E-Verify Participation (English and Spanish) Right to Work (English) Right to Work (Spanish)

Nearest Major Market: Minneapolis