Administrative Assistant

Administrative Assistant

This role provides comprehensive general office and administrative support to ensure efficient operations and high-quality service delivery in a professional corporate environment.

This position will manage travel arrangements and process expenses for team members.

Process incoming and outgoing mail, including checks, stock certificates, tax forms, and perform document scanning as required.

Provide general administrative services to teams, such as maintaining calendars and schedules, and answering phones.

Coordinate and schedule office events, including recruiting activities, internal team events, and external client events as needed.

Perform duties including booking conference rooms, ordering food and supplies, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors.

Assist teams with client servicing activities, with a strong focus on operational excellence and delivering superior customer service.

Accurately maintain records, documentation, and organized files related to administrative and office operations.

Identify opportunities for improvement in administrative processes and office support functions to enhance efficiency.

Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is required

Bachelor's degree preferred but not required

Minimum of 2 years of work experience in a professional corporate environment

New graduates with a desire to pursue a career in the financial services industry are encouraged to apply

Strong written and verbal communication skills

Ability to work effectively in a team-oriented, collaborative environment

Polished and professional communication and interpersonal skills

Demonstrated ability to multi-task and perform effectively in a fast-paced environment

Commitment to maintaining a business professional office environment and attire

Strong critical thinking skills and sound judgment

Demonstrates high integrity and operates with transparency in all interactions