Executive Admin Assistant (Korean Bilingual)

Work Location: 700 Sylvan Ave Englewood Cliffs, NJ, USA Work Schedule: Fully Onsite Summary The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams. Education and Experience 2‑year degree or equivalent work experience High‑school diploma required; bachelor’s preferred 3+ years’ Executive Administrative experience required 8‑10 years’ overall experience required Experience working with executives mandatory Bilingual in Korean (and English optional) Additional Notes Local candidates only Option to extend based on performance Have a can‑do spirit Job Responsibilities Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Review and approve invoices, reports, memos, letters, financial statements, and other documents. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Prepare agendas and make arrangements for committee, board and other meetings. Make arrangements for travel, planning meetings, etc. Submit travel and other expense sheets for supported leaders, and other administrative submissions such as IT requests. Respond to requests for periodic organizational chart updates, seating charts, etc. Manage an extremely active calendar of appointments; ensure executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively. Assist with staff onboarding and offboarding, including requesting equipment setup and system access if needed. Triage and handle basic troubleshooting for hardware, software, phone issues, office supply management, and other general office management functions. Liaise with customers and internal executive level stakeholders. Develop and maintain cross‑divisional relationships with other admin assistants. Handle ad‑hoc admin duties as they arise. Skills Verbal and written communication skills, multi‑tasking, customer service skills, and interpersonal skills. Expert ability to work independently and manage time. Expert ability to keep information organized and confidential. Expert ability in event planning, budgeting, etc. Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner. Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint. #J-18808-Ljbffr Intac Solution