Business Manager

Major/Essential Functions Executive Support Assists the Department Chair with all daily activities, including preparation of yearly budgets, end-of-year reports, curriculum planning, office and departmental reports, and salary increase documentation Serve as liaison between the department and college/university administrative units Provide high-level administrative support to the Department Chair, including calendar management, meeting coordination, and correspondence Prepare reports, presentations, and documentation for internal and external stakeholders Coordinate faculty meetings, events, and departmental activities Maintain records related to faculty workload, evaluations, and reporting systems Departmental Operations Serves as the principal administrative liaison to the Chair, faculty, and staff. Works with Operations on large projects; obtains logistics for project initiation forms (PIFs) Academic and Research Support Assists faculty and Chair with the organization of seminars and courses Dashboard (Registrar Channel for Courses). Manages the placements for the Instructor of Record for each course Assists with Faculty Certifications for GPTI/TA Adds secondary positions to new Graduate Research Assistants to teach at 100% Work with faculty/chair to determine course schedule, providing room assignments to registrar, managing course fees, building new sections, etc. Financial and Personnel Processing Prepares and reconciles financial reports for all grant accounts as well as new faculty startup accounts including the establishment of ORGS and FOP numbers; manages and updates faculty grant accounts. Process procurement within TechBuy and other purchasing platforms as needed. Manages all electronic Personnel Action Forms (ePAFs) for faculty, staff, postdocs, undergraduate and graduate student assistants, and teaching/research assistants. This includes the management of international student compliance including their I-20, I9, the establishment of social security cards, and E-Verify Manages the hiring process through Kenexa Works with HR to update position descriptions, outside advertisements for faculty positions, submitting the position, obtaining required matrices and forms from the hiring committee, and completing the ePAF Scholarship Coordination Assists the Scholarship Chair with managing scholarship forms, drafting and sending award letters, and utilizes the new Scholarship Tracking System to make the awards Policy Compliance and Team Support Ensures compliance with all Texas Tech University policies, procedures, and work rules. Collaborates with and provides assistance to four additional staff and contributes to the broader clerical and administrative functions of the department. #J-18808-Ljbffr