Program Manager I

Job Description -

• The individual is responsible for ensuring United We Care remains in good legal, regulatory, and financial standing while supporting effective governance and day-to-day operations. This role owns nonprofit compliance, filings, vendor oversight, and operational coordination, and serves as a key liaison between the Board of Directors, third-party service providers, and United Airlines.
• This is a hands-on, independent role suited for an experienced nonprofit professional with strong judgment, attention to detail, and comfort operating as the operational backbone of a small but highly regulated organization.
• Workload may vary throughout the year based on regulatory filing deadlines, board meetings, and fundraising events.
• This position is Hybrid (Willis Tower)

Key Responsibilities
Core Responsibilities

• Nonprofit Compliance & Legal Operations
• Ensure ongoing compliance with federal and state nonprofit laws and regulations
• Prepare, manage, and file required documentation with the IRS and State of Illinois (including annual filings and registrations)
• Coordinate preparation and submission of IRS Form 990 and related schedules
• Maintain records, governing documents, policies, and compliance calendars including bylaws, board resolutions, and governance documentation
• Maintain charitable registration and required filings with applicable state authorities
• Maintain and manage an annual compliance calendar to ensure all regulatory and governance deadlines are met
• Monitor regulatory changes that may impact nonprofit operations and advise the Board as needed
• Coordinate with legal counsel, accountants, and auditors or other similar parties
• Support annual audits and ensure timely resolution of findings

Financial Administration & Controls

• Maintain accurate financial records and oversee bookkeeping activities using tools such as QuickBooks
• Manage bank accounts, payments, and financial processes within Board-approved controls
• Ensure appropriate financial controls and documentation are maintained for all financial transactions
• Prepare financial summaries and reports for the Board of Directors
• Support budgeting, forecasting, and cash flow tracking

Skills and Requirements -

• Schedule and coordinate Board and committee meetings
• Prepare agendas, materials, minutes, and follow-up action items
• Support governance best practices and Board compliance obligations
• Ensure proper documentation of Board decisions and approval