Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist LHH is seeking an organized and detail-focused Accounts Payable Coordinator to support invoice processing, vendor payments, and account reconciliations. This position is responsible for maintaining accurate financial records, ensuring timely payment of obligations, and assisting with month-end accounting activities. The ideal candidate is comfortable working with financial systems, managing multiple priorities, and collaborating with internal departments and external vendors. This position is direct hire and will pay between $22 and $25/hr.

Job Duties

• Review, verify, and enter vendor invoices and payment requests while ensuring proper authorization and account coding.
• Confirm that invoices are supported by appropriate documentation and comply with internal procedures.
• Work closely with department leaders to obtain approvals and validate purchasing information.
• Maintain supplier records and process accounts payable transactions within the organization's accounting platform.
• Assist with scheduled payment cycles, including check, ACH, and electronic payment processing.
• Research and resolve invoice discrepancies, missing documentation, and payment-related concerns.
• Reconcile vendor account statements and address outstanding balances or billing issues.
• Match company credit card activity to supporting receipts and expense documentation.
• Manage incoming accounts payable correspondence and ensure requests are directed to the appropriate parties.
• Respond to questions from vendors and internal staff regarding payments, invoice status, and account activity.
• Support monthly reconciliation of corporate credit cards and selected balance sheet accounts.
• Maintain organized records and contribute to the accuracy of financial reporting data.

Qualifications

• High school diploma or GED required; coursework or an Associate degree in Accounting, Finance, or a related field is preferred.
• Understanding of accounts payable functions and fundamental accounting concepts.
• Experience working with accounting, ERP, or financial management software.
• Strong computer skills, including proficiency with Microsoft Excel and other Microsoft Office applications.
• Excellent attention to detail and a commitment to accuracy when processing financial information.
• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities effectively.
• Strong communication and interpersonal skills with the ability to interact professionally with vendors and coworkers.
• Problem-solving mindset with the ability to research and resolve discrepancies independently.
• Comfortable navigating multiple software applications and adapting to new technologies.
• Prior experience in accounts payable, bookkeeping, or transactional accounting is preferred.