Invoicing & Collections Administrative Associate

Job Description

Job Description

Invoicing & Collections Associate
Automation Personnel Services is looking for a  Invoicing & Collections Associate  for a company based in Birmingham, AL. The ideal candidate will possess strong organizational skills, excellent communication abilities, and experience in invoicing, collections, and general administrative functions. The ability to work independently while maintaining accuracy and professionalism is essential.

Pay Rate
$22 to $24 per hour-Depending on Experience

Schedule and Hours
Monday through Friday, 8:00am – 5:00pm

Invoicing & Collections Associate -  Duties and Responsibilities

  Prepare, review, and process customer invoices accurately and in a timely manner. 

  Verify billing information and resolve any discrepancies before invoice submission. 

  Monitor accounts receivable and track outstanding balances. 

  Contact customers regarding past-due invoices through phone, email, and written correspondence. 

  Maintain accurate records of collection activities and customer communications. 

  Research and resolve billing issues, payment discrepancies, and account concerns. 

  Process customer payments and update account records. 

  Reconcile invoicing and payment information as needed. 

  Generate reports related to invoicing, collections, aging accounts, and payment activity. 

  Provide administrative support including data entry, document management, filing, and reporting. 

  Maintain organized electronic and physical records. 

  Collaborate with internal departments to ensure billing accuracy and timely payment collection. 

  Assist with special projects and other office duties as assigned.

Invoicing & Collections Associate -  Qualifications  and Requirements

• High school diploma or equivalent required; Associate degree in Business, Accounting, or related field preferred.
• Minimum 2 years of experience in invoicing, accounts receivable, collections, or administrative support.
• Strong administrative and organizational skills.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Experience with accounting, ERP, or invoicing software preferred.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Professional demeanor and customer service mindset.
• Ability to maintain confidentiality and handle sensitive financial information.

Desired Skills

• Accounts Receivable
• Invoicing
• Collections
• Administrative Support
• Data Entry
• Customer Account Management
• Microsoft Excel
• Record Keeping
• Problem Solving
• Time Management
• Communication Skills
• Attention to Detail

Job Type  
Full-time, temporary to hire

Benefits

• Weekly Pay