Administrative Assistant I

Admin Assistant- Exam Period Gould School of Law, Academic Services seeks Admin Assistant to support Gould's team in preparation for Final Exams this Fall 2024. The ideal candidate has experience in a fast paced environment, pays attention to details, and values a sense of urgency. Assignment Information: Campus Department/Business Unit: Gould School of Law, Academic Services USC Address where the work is being performed: 699 Exposition Boulevard Los Angeles, California 90089-0071 Position Type: 100 % Onsite Manager Name: Akita Mungaray Timecard Approver: Akita Mungaray Dress Code: Business Casual Parking/Cost: NA MUST HAVES: Professional appearance Organization & Time Management – Ability to handle multiple tasks, prioritize work, and meet deadlines efficiently Communication Skills – Strong written and verbal communication for emails, reports, and in-person interactions Attention to Detail – Accuracy in data entry, scheduling, and document management Problem-Solving – Ability to handle unexpected issues with quick thinking and resourcefulness Professionalism & Confidentiality – Handling sensitive information with discretion and maintaining a professional demeanor Technical Proficiency Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Google Workspace (Docs, Sheets, Calendar, Gmail) Personal Traits: Adaptability – Ability to adjust to changing priorities and new challenges Initiative – Taking proactive steps to improve efficiency Customer Service Orientation – A friendly and helpful approach to clients and team members Dependability – Being reliable and consistently delivering quality work Onboarding Process (Campus – Non-Clinical): Onboarding can begin pending the completion of the criminal background check, provided the role does not involve driving or handling cash. Below are the required steps: CORE Background Check Social Security Trace 7-Year Work and Residence History (via SSN) County Criminal Check (7 years) Federal Criminal Check (7 years) Widescreen Plus National Criminal Search National Sex Offender Registry Check Application Submission Temporary Work Agreement Harassment & Discrimination Pamphlet Acknowledgment Health and Safety Guidelines USC strongly recommends that all contingent workers are fully vaccinated against COVID-19 and receive booster doses when applicable. USC also encourages employees to receive the flu vaccine to support campus-wide health and safety. Fair Chance Policy: Qualified applicants with arrest or conviction records will be considered for employment in compliance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.