Administrative Support Professional

Our client is seeking a polished, professional, and highly motivated Administrative Assistant to support a busy team in a fast-paced real estate environment. This is an excellent opportunity for someone who is organized, proactive, detail-oriented, and enjoys managing multiple priorities while providing exceptional administrative support.
Provide administrative support to leadership and the broader team, including calendar management, scheduling meetings, and coordinating appointments.
Manage high-volume scheduling and maintain organized calendars to ensure efficient daily operations.
Serve as a primary point of contact for clients, vendors, tenants, and business partners, providing professional and timely communication.
Assist with real estate transaction administration, document preparation, and maintaining accurate records and files.
Support onboarding, office administration, and general HR-related tasks as needed.
Prepare correspondence, reports, presentations, and other business documents.
Perform data entry and maintain accurate information within internal databases and systems.
Order and maintain office supplies and assist with overall office organization and operations.
Coordinate travel arrangements, meetings, and company events when required.
Provide additional administrative and project support to the team as needed.

2-3+ years of administrative, office support, executive assistant, or customer service experience.

• Excellent verbal and written communication skills with a professional, customer-service-focused approach.
• Experience with document management, data entry, and maintaining accurate records.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience supporting executives, leadership teams, or multiple departments is highly preferred.
• Real estate, property management, construction, escrow, mortgage, or related industry experience is a plus.
• Ability to work onsite Monday through Friday in a professional office environment.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. if an accommodation is needed to participate in the job application or interview process, please contact View email address on click.appcast.io .

Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees .
Virginia residents may access our state specific policies .
Residents of all other states may access our policies .
Canadian residents may access our policies in English and in French .
Residents of countries governed by GDPR and UK GDPR may access our policies .

the individual's skill sets, experience and training;

· office location and other geographic considerations; With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).