Property Coordinator

Your new company

I’m partnering with a leading retail real estate owner, operator, and developer with a large portfolio of high-quality shopping centers across the United States. The company is known for its strong tenant relationships, focus on operational excellence, and long-term investment strategy. With a collaborative culture and entrepreneurial mindset, they offer the opportunity to work alongside professionals across leasing, development, construction, accounting, and finance while contributing to the success of a nationally recognized retail portfolio.

Your new role

As a Property Coordinator, you will support the Property Manager in the day-to-day management of a portfolio of retail shopping centers. This role is heavily focused on property administration, tenant and vendor relations, service request management, and operational support. You will play a key role in ensuring properties operate efficiently while delivering best-in-class service to tenants and vendors.

Key Responsibilities:

• Support the Property Manager with daily operations across a portfolio of retail properties
• Collect vendor bids and prepare contracts for repairs, maintenance, and capital improvement projects
• Review, code, and process vendor invoices and job cost documentation
• Coordinate vendor services, property maintenance, and annual inspections
• Manage utility account openings, closings, and related documentation
• Assist with vacancy cleanouts, vacancy profiles, and property transition activities
• Support the preparation and maintenance of emergency response plans for properties
• Assist with annual budget preparation and expense tracking
• Coordinate travel arrangements and expense reports
• Review and respond to service requests through the company's customer service platform
• Issue work orders and follow up with vendors to ensure timely completion
• Maintain accurate property records and administrative documentation
• Build and maintain strong relationships with tenants through verbal and written communication
• Partner with vendors and internal teams to ensure operational excellence across the portfolio

What you'll need to succeed

• Background in retail commercial real estate
• Minimum of 2 years of experience in a fast-paced corporate environment
• Prior administrative or property administration experience
• Strong organizational skills with the ability to manage multiple priorities
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Access
• Bachelor's degree or equivalent combination of education and work experience
• Excellent verbal and written communication skills
• Strong customer service and relationship management abilities
• Detail-oriented with the ability to follow through on multiple projects and deadlines
• Technology-forward mindset with an interest in leveraging AI and emerging technologies to improve efficiency
• Ability to work collaboratively in a team environment while managing responsibilities independently

What you'll get in return

• Salary range of $55,000 to $65,000
• Opportunity to join a nationally recognized retail real estate owner and operator
• Exposure to property management, leasing, construction, accounting, and finance teams
• Collaborative and innovative work environment
• Strong mentorship and professional development opportunities
• Comprehensive benefits package
• Long-term career growth within a leading commercial real estate platform

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.