UNIV - Assistant Director for Finance and Administration - Business Operations

Job Description

Job Description

Job Description Summary

The Assistant Director of Finance and Administration for the University Business Operations and Chief Operations Officer serves as a strategic leader with matrixed reporting to the Director of Business Operations and the Senior Director of Enterprise Strategic Financial Planning & Analysis. The position provides comprehensive financial stewardship, resource management, and administrative oversight for all Business Operations domains.

This role ensures alignment with the strategic objectives and financial reporting standards established by the Enterprise Chief Financial Officers. The Director leads strategic project planning and execution for Business Operations and collaborates extensively with MUSC Enterprise finance, procurement, and HR teams to build integrated financial, workforce, and operational plans that elevate the value and effectiveness of Business Operations services.

The Director oversees long-term financial planning, annual budgets, and monthly financial and workforce performance reporting. The role provides high-quality analytics, data-driven recommendations, and action plans that support operational decisions and advance enterprise strategy.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000051 Business Operations

Pay Rate Type

Salary

Pay Grade

University-GEN12

Pay Range

81,192.00 - 113,730.00 - 146,166.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Purpose:

This role ensures alignment with the strategic objectives and financial reporting standards established by the Enterprise Chief Financial Officers. The Director leads strategic project planning and execution for Business Operations and collaborates extensively with MUSC Enterprise finance, procurement, and HR teams to build integrated financial, workforce, and operational plans that elevate the value and effectiveness of Business Operations services.

The Assistant Director oversees long-term financial planning, annual budgets, and monthly financial and workforce performance reporting. The role provides high-quality analytics, data-driven recommendations, and action plans that support operational decisions and advance enterprise strategy.

Job Responsibilities:

25% - Budget, Financial Oversight & Resource Management. Provides comprehensive oversight of all Business Services and Chief Operations Officer budgets ensuring accuracy, transparency, and alignment with enterprise financial standards. Leads annual budget development, multi-year forecasts, and scenario planning. Reviews and enhances financial practices related to contracts, MOUs, compensation structures, and spending patterns. Evaluates business operations within units and recommends improvements to increase efficiency, reduce risk, and ensure financial sustainability. Partners with unit leaders to strengthen effectiveness and promote consistent operational standards. Promotes resource coordination, shared services, and cross-unit collaboration to optimize operations.

20% - Strategic Planning, Leadership & Enterprise Alignment. Serves as a strategic advisor to operations leadership on financial planning, workforce impacts, organizational structure, and resource allocation. Ensures financial activities and administrative operations support enterprise strategic priorities. Leads strategic project planning and execution for transformation initiatives. Integrates workforce analytics and financial modeling to support long-term organizational planning.

20% - Administrative Operations, Process Optimization & Compliance. Directs administrative operations including procurement, contracting, workflow standardization, and policy development. Implements process improvements to streamline operations, strengthen internal controls, and ensure consistent administrative practices across units. Ensures compliance with institutional policies, procurement rules, financial standards, and regulatory requirements. Develops and maintains documentation, SOPs, and administrative frameworks that support consistent, high-quality operations.

20% - Financial Reporting, Workforce Analytics & Decision Support. Oversees the creation of monthly enterprise-wide financial and workforce performance reports. Develops dashboards, KPIs, and analytics to support data-driven decision-making. Identifies financial risks, workforce trends, and operational gaps, recommending corrective strategies to leadership. Ensures reporting quality meets enterprise CFO standards and supports executive-level decision processes.

10% - Enterprise Collaboration, Stakeholder Engagement & Communication. Serves as a key liaison with Enterprise Financial Officers, procurement, leadership, and business partners. Facilitates alignment of financial, human resources, and operational strategies across entities. This position is responsible for ensuring responsible fiscal management of MUHA and University funds for Business Ops units through shared services. Leads communication of key financial insights, budget performance, and operational updates to leadership. Builds strong partnerships that enhance the coordination and impact of financial and administrative functions.

5% - Performs other duties as assigned by the Director in support of the operational efforts of Business Operations and other units within the Operations division.

MINIMUM REQUIREMENTS OF THE POSITION (Must meet MUSC minimum requirements.)

Master's degree and 5 years of relevant and progressive experience in managing large and complex public sector business entities, or a Bachelor's degree and 8 years of experience. Salary commensurate with experience.

KNOWLEDGE, SKILLS, AND ABILITIES (Include knowledge, skills and abilities a person must possess in order to perform the duties of their position):

The position requires the ability to make critical decisions that impact the University and Enterprise's well-being. Requires the ability to think critically and creatively, solve complex problems, and analyze large sets of data, including financial, space metrics, and other data. Extensive knowledge of MUSC Enterprise administrative and financial software systems.

Additional Job Description

Minimum Requirements: A bachelor's degree and five years relevant experience in administrative services, public administration or business management. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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