Event Program Manager

Job Description

Job Description

***This is a 5 day a week, onsite role***

Why Choose WSB? 

World System Builder (WSB) staff are committed to supporting financial services associates who strive to bring financial education to individuals and families throughout North America. WSB offers a competitive, exciting and friendly work environment that positions our employees for longevity and success. Our team-oriented culture fosters an environment that empowers our people to make a positive impact in people’s lives. 

We are the perfect fit if you:

• are seeking a progressive work environment at a growing organization
• have a desire to help others through financial and business education
• are focused on learning and development to enhance your industry knowledge and expertise
• are a self-starter willing to invest time and energy to learn the various aspects of our business
• believe in integrity and building success by developing relationships with others

In this highly cross-functional role, you will oversee the full event lifecycle, ensuring alignment with WSB’s strategic objectives and delivering exceptional guest experiences. You will lead department heads, manage timelines and logistics, coordinate staffing, and drive continuous process improvement. 

You are calm under pressure, acting as a natural problem solver who can pivot seamlessly when circumstances change. You have the ability to move fluidly between high-level strategy and execution-level detail.

Program Manager Responsibilities: 

• Project Planning: Direct the complete lifecycle of events and conferences.
• Resource Management: Facilitate weekly meetings to keep teams informed, aligned, and on track. Utilize strong delegation skills while maintaining strict oversight of the final outcome.
• Workflow Management: Develop and maintain detailed project plans, timelines, and layouts that serve as the source of truth for the teams.
• Stakeholder Alignment: Serve as the central point of contact between clients, vendors, and internal teams, providing regular status updates. Align with senior leadership on event changes, providing thoughtful risk evaluations, critical updates and strategic recommendations.
• Risk Mitigation: Remain calm under pressure, acting as a natural problem solver who can pivot seamlessly when circumstances change

Program Manager Requirements: 

• Education: Bachelor of Arts (BA) or Bachelor of Science (BS) in Digital Media, Film, or Communications preferred
• 5+ years in program management or event management
• Tool Proficiency: Mastery of Asana with deep knowledge of Custom Fields, Portfolios, Workload management, and Multi-homing tasks.
• Exceptional verbal and written communication skills with a proven ability to align cross-functional teams.
• Problem Solving: Ability to thrive in a fast-paced environment while balancing creative vision with logistical realities.
• Exceptional negotiation, crisis-management, and cross-functional communication skills.
• Extreme attention to detail
• Ability to travel globally to support events
• Flexibility to support off- business- hours work when urgent issues arise
• Preferred: PMP (Project Management Professional) or CAPM (Certified Associate in Project Management)
• Plus: Asana Ambassador or Certified Pro status

Our Benefits: 

We offer competitive benefits, including medical, dental, vision, 401(k), PTO, sick time and 11 holidays. 

Ready for your next opportunity? Join our family-owned business and grow your career in a supportive, fast-paced environment where you can thrive.  

WSB values diversity in our workplace. Our company provides equal opportunity for employment to qualified applicants based on experience and the ability to do the available work, without regard to race, religion, color, age, sex/gender, sexual orientation, national origin, gender identity, disability, marital status, veteran status, genetic information, ancestry, or any other status protected by law. We are committed to compliance with all fair employment practices regarding citizenship and immigration status.  

WSB reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship.  WSB may require an employee to perform duties outside their normal description.