Administrative Assistant

dministrative Assistant
Willowbrook, IL
Pay From: $20.00 per hour

MUST:
Experienced Administrative Assistant
2+ years of admin experience
nswer and route incoming phone calls
Prepares all domestic and international shipping documentation
Creates purchase requisitions
Prepares monthly customer billing and invoicing
Compile and submit accounting reports for financial processing
Maintain and submit weekly employee attendance records



DUTIES:
Prepare and generate customer quotes while maintaining an accurate quote tracking log
Coordinate inventory replenishment on a bi weekly, monthly, or as need basis
Source pricing and procure materials from alternate vendors when preferred suppliers are unavailable
Logs and tracks all orders coming in
Coordinate and lead weekly team meetings
Prepare and distribute weekly production recap reports
Coordinate facility maintenance requests with the property management team
Communicate shipment notifications and order updates to customers
Conducts SOP Reviews and updates
Preform Bi annual audits to ensure compliance with company policies
Support annual audit preparation by organizing documentation and records
Define and maintain Non-Disclosure Agreements
Prepare and submit DSP for international orders
Verify Reseller documentation and eligibility
Maintain and update annual product pricing and cost information
Generate and track Nonconformance reports and customer complaints
Verify delivery status of outbound shipments
Prepare production readiness documentation and reports
Provide administrative support to technicians and cross-functional teams


Quadrant is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, or status as an individual with a disability. "Healthcare benefits are offered to all eligible employees according to compliance mandated by the Affordable Care Act".