Legal Licensing Administrator

Job Description

Job Description

Job Title: Licensing Administrator

Industry: Automotive / Multi-Location Services

Location (city, state): Lincolnshire, IL

Pay: $40–$47/hour

Work Schedule: Hybrid — 3 days in office per week.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

A large, established nationwide organization is seeking a Licensing Administrator to join its legal and compliance team. This is an excellent opportunity to join a growing organization, gain valuable multi-state licensing experience, and potentially transition into a permanent role.

Job Description:

The Licensing Administrator will oversee licensing and regulatory requirements for a large network of locations across multiple states. This individual will manage new licenses, renewals, compliance documentation, and ongoing communication with state and local agencies. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple licensing processes at various stages simultaneously.

Key Responsibilities:

• Manage licensing requirements for approximately 100 locations across 20 states.
• Coordinate new license applications, renewals, amendments, and ongoing maintenance.
• Research state and local regulations to determine licensing requirements for individual locations.
• Communicate regularly with state agencies, DMVs, municipalities, and other regulatory organizations.
• Partner with individual locations to gather required documentation and information for licensing.
• Monitor expiration dates and proactively initiate renewal processes.
• Maintain accurate licensing records, documentation, and status updates within shared systems.
• Support various licensing needs, including dealership, business, HVAC, plumbing, and other regulated services.
• Assist with licensing requirements related to new locations, acquisitions, and business changes.
• Research regulatory requirements and translate them into clear guidelines for internal teams.
• Assist with compliance notices, citations, and other regulatory correspondence.
• Coordinate with legal, operations, construction, risk, and other internal departments as needed.
• Prepare reports and provide administrative support to the legal team.
• Manage and organize legal and licensing documentation within shared drives.

Qualifications:

• 1–2+ years of experience working with multi-location legal, regulatory, or licensing processes.
• Real estate legal experience is required.
• Experience working with state or local government agencies preferred.
• Strong understanding of licensing, compliance, and regulatory processes.
• Bachelor's degree preferred.
• Intermediate Microsoft Excel and Microsoft Word skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to independently manage multiple priorities and deadlines.

Perks:

• Hybrid work environment
• Potential opportunity for permanent placement
• Strong training and established processes
• Exposure to multi-state licensing and regulatory work
• Opportunity to work closely with senior legal leadership
• Large, established nationwide organization with potential for long-term career growth
• Dynamic, modern corporate office environment
• Employee amenities and perks available onsite
• Potential internal growth opportunities across the organization

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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