Legal Administration & Workflow Coordinator - Work from Home/Dayshift

Legal Administration & Workflow Coordinator

The Legal Administration & Workflow Coordinator provides legal administrative and workflow support across the practice. This role ensures matters, communications, systems, and internal coordination are managed efficiently, accurately, and professionally to support smooth day-to-day operations.

Key Responsibilities

• Manage, monitor, and maintain workflows, task lists, and deadlines across the practice using workflow systems such as Monday.com.
• Coordinate calendars, meetings, and key priorities for fee earners to support efficient day-to-day practice operations.
• Open new client files and complete client intake processes accurately and in a timely manner.
• Monitor, triage, and allocate incoming emails and communications to ensure matters, requests, and actions are directed appropriately.
• Draft, format, and prepare straightforward legal and administrative documents using firm templates and established processes.
• Maintain accurate digital and physical filing systems, records, and matter documentation in accordance with practice standards.
• Follow up fee earners and relevant stakeholders on tasks, outstanding actions, and workflow items to assist with matter progression.
• Support the smooth flow of work across the practice by ensuring administrative and workflow tasks are completed accurately and on time.
• Liaise professionally with clients, internal stakeholders, and third parties in relation to administrative and workflow matters.
• Assist with document control, matter coordination, and general legal administration as required.
• Support internal process improvement initiatives to strengthen workflow efficiency, organisation, and administrative consistency.
• Provide light support across marketing-related activities where required, including podcast coordination, speaker scheduling, and follow-up tasks.
• Other position-level duties as they arise.