Personal Executive Assistant

Personal & Executive Assistant to the CEO

Location: Utica MI (In-person with some hybrid flexibility)

Schedule: Full-time Standard office hours with flexibility

Are you highly organized tech-savvy and a self-starter who thrives in a fast-paced innovative environment Smart IT Services a rapidly growing tech company based in Utica MI is seeking a Personal and Executive Assistant to support our CEO and founder directly. This is a unique opportunity to work closely with a dynamic leader in a role that blends high-level executive support tech coordination event planning and day-to-day administrative excellence.

About Smart IT Services

Smart IT is a modern energetic and collaborative technology company thats scaling fast and transforming the way IT services are delivered. We operate using the EOS (Entrepreneurial Operating System) which provides clear structure and alignment across teams while also promoting entrepreneurial thinking autonomy and personal growth. We value dedication creativity and loyaltyand we take pride in being a company where ideas move fast and results matter.

What Youll Do

• Serve as a right hand to the CEO providing proactive administrative and personal support

• Manage calendars appointments and business and personal errands with precision

• Coordinate internal and external meetings events and travel logistics

• Take meeting notes and help facilitate follow-up and task tracking

• Be the go-to expert for Microsoft Office 365 tools including Outlook Teams Word Excel and PowerPoint

• Use AI tools and platforms to streamline tasks and increase productivity

• Communicate with vendors clients and team members on behalf of the CEO

• Handle confidential information with integrity and professionalism

• Collaborate with the team while managing independent tasks with minimal supervision

• Support special projects problem-solve creatively and keep the CEOs world running smoothly

What Were Looking For

• 3 years of experience as an executive or personal assistant preferably in a fast-paced environment

• Exceptional communication and organizational skills

• Advanced proficiency with Microsoft Office 365 and comfort using AI and tech tools

• Proven ability to multitask prioritize and manage time efficiently

• Resourceful and calm under pressure with a high level of discretion and loyalty

• A true go-getter who can take initiative solve problems and stay one step ahead

• Bachelors degree in business or related field is a plus but not required

• Familiarity with EOS or similar systems is a bonus

Why Youll Love Working Here

• Growth Opportunities in a fast-scaling IT company

• 401(k) Plan with company match

• Health & Dental Coverage

• Paid Time Off Paid Holidays Sick Leave and Your Birthday Off!

• A collaborative high-energy team that works hard and has fun doing it

• Leadership that values mentorship innovation and open communication

If youre excited to work side-by-side with a visionary leader and play a vital role in helping shape the future of Smart IT we want to hear from you!

Required Experience:

Senior IC