Program Coordinator

Job Description

Job Description

Position Summary

The Adult Day Program Coordinator provides leadership and oversight of the adult day program, ensuring a safe, engaging, and supportive environment for older adults and adults with disabilities. This position oversees daily operations, staff, client services, compliance, budgeting, community outreach, and program development while maintaining strong relationships with clients and families.

Essential Duties & Responsibilities

· Direct the daily operation of the adult day program, including client scheduling, activities, service planning, documentation, and hands-on client support as needed.

· Recruit, train, supervise, coach, and evaluate staff and coordinate volunteers.

· Build strong relationships with clients and families; communicate changes in client needs and assist with concerns, resources, and referrals.

· Develop and implement program policies, procedures, activities, and service plans in accordance with organizational, state, Medicaid, CACFP, funding, health, safety, Civil Rights, and accreditation requirements.

· Oversee CACFP responsibilities, including eligibility, meal requirements, reimbursement, records, staff training, and required monitoring.

· Manage program finances, purchasing, billing, grants, reimbursements, and reporting while operating within the approved budget.

· Maintain accurate client and program records and prepare for audits, quality assurance reviews, recertification, and accreditation requirements.

· Promote the program through community outreach, presentations, partnerships, marketing, and client recruitment.

· Provide community education and support regarding caregiver respite, Alzheimer’s, and Dementia

· Coordinate intergenerational activities with the on-site children's program.

· Complete required social evaluations related to guardianship and participate in hearings when applicable.

· Perform other duties as assigned.

Knowledge, Skills & Abilities

· Strong leadership, organization, communication, and decision-making skills.

· Knowledge of aging, disabilities, adult day services, and the needs of older and disabled adults.

· Ability to supervise and motivate staff and develop meaningful activities and services.

· Ability to build effective relationships with clients, families, employees, community partners, and governmental agencies.

· Strong written, verbal, and public communication skills.

· Ability to manage multiple priorities while maintaining accurate records and meeting regulatory requirements.

 

Education & Experience

Required:

· At least two years of post-secondary education OR a high school diploma/equivalent plus five years of related education, training, and experience working with older adults or adults with disabilities.

· At least two years of supervisory and administrative experience.

· Ability to complete required state training and certification as a Qualified Developmental Disabilities Professional (QDDP).

Preferred:

· Bachelor's degree in social work, human services, healthcare, or a related field.

· Experience working with older adults, adults with disabilities, adult day services, healthcare, or human services.

Physical Requirements

Must be able to perform the physical and cognitive requirements of a hands-on adult day program, including standing, walking, bending, reaching, lifting, and assisting clients with daily needs. Ability to lift up to 50 pounds occasionally is required. Must be able to communicate effectively, operate a computer, and complete required documentation.

Employment is contingent upon meeting applicable health and safety requirements.