Administrative Assistant

Administrative Assistant

Associa is hiring a full time Administrative Assistant for its large-scale HOA community in Fredericksburg, VA.

Our Administrative Assistants are the heart of our property management operations, making a significant impact through:

• Providing crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Acting as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintaining accurate records, preparing reports, and assisting with documentation to support effective property management.
• Managing calendars, scheduling appointments, and coordinating meetings to optimize the team's productivity.
• Building positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.
• Other duties as requested.

Requirements:

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting.
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required.
• At least one year of directly related or closely related experience.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.