Front Desk Receptionist

Job Title: Client Receptionist

Location: Boca Raton, FL (On-site)

Job Type: Full-time (Monday – Friday, 8:30 AM – 5:30 PM)

About the Role:

A premier, mid-sized legal services firm is seeking a dependable and organized Client Services/Hospitality Representative for our Boca Raton, Florida office. This visible role handles front-desk operations, hospitality management, and vital legal administrative support.

Key Responsibilities:

• Reception & Hospitality: Greet visitors, answer phone calls, reserve conference rooms, set up meeting spaces, manage kitchen pantry supplies, and coordinate catered food services.
• Mail & Document Services: Handle copy and print room services, manage large print jobs, and process incoming/outgoing mail or packages (USPS, FedEx, messenger services).
• Legal & Clerical Support: Assist attorneys with trial binder preparation, manage light filing, execute document changes, and assist with general clerical projects.
• Records Management: Enter accurate information into our records management system, prepare physical records for offsite storage, and handle organization and labeling for proper retention and retrieval.
• Facilities Support: Monitor office supply inventory levels and submit building maintenance requests as needed.

Qualifications:

• Proficient in Microsoft Word and Microsoft Outlook.
• Strong time management and exceptional organizational skills.
• Proven ability to multitask in a fast-paced professional office environment.
• Legal industry or law firm experience is a plus but not required.

What We Offer:

• Competitive starting salary (commensurate with experience).
• Comprehensive company benefits program.