Administrative Assistant 1

Job Title

The Department of Natural Resources, Division of Oil and Gas, is recruiting for a Job Title in Anchorage, AK!

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

Job Description

The Administrative Assistant 1 works independently to provide administrative support across customer service, personnel, payroll, recruitment, travel coordination, equipment maintenance, small-office procurement, and the adaptation of internal processes to meet the division's needs. This position serves as the first point of contact for the Division, greeting visitors from the public and other State agencies and directing them to the appropriate staff member and location within the Division of Oil and Gas.

The mission of the Department of Natural Resources is to develop, conserve, and enhance natural resources for present and future Alaskans.

The Division of Oil and Gas strives for a diverse and inclusive workforce where safety and well-being are paramount, and employees at all levels promote a culture in which everyone is valued, treated equitably, and respectfully.

The Division of Oil and Gas administrative support team is committed to empowering each team member in a collaborative, mutually supportive environment. We foster both personal and professional growth by providing meaningful opportunities for learning and development. Our office offers a fast-paced, team-oriented atmosphere with a strong focus on delivering exceptional customer service. Although this position does not telework, it may be eligible for an altered workweek.

The position is located on the 11th floor of the Atwood building. Our office is located in the heart of downtown Anchorage, within walking distance of eateries, local shopping, and the Coastal Trail.

We are looking for a candidate who possesses the following position-specific competencies.

• Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Minimum Qualifications

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note: Examples of advanced clerical experience include: -Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations. -Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Additional Required Information

Please read the information below carefully.

At the time of the interview, please ensure that you provide the following materials. Failure to do so may result in loss of consideration. Required documents include:

• Three professional references with daytime phone numbers, one being a current/former supervisor
• Copies of your two most recent evaluations.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or by submitting a paper application. Instructions for applying are available on the Workplace Alaska How to Apply webpage. Your application must be received by 5:00 p.m. Alaska Standard Time on the closing date.

Supplemental Questions

For your application to be evaluated, you must answer the Supplemental Questions. The State of Alaska (SOA) uses four proficiency levels to measure and describe an applicant's competence in applying specific behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.

Education

If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not yet obtained a degree, please indicate the units you have completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

Special Instructions for Foreign Education

Education completed at foreign colleges or universities may be used to meet the minimum qualifications listed above. If using this education to meet minimum qualification requirements, you must demonstrate that the credentials have been submitted to a private organization specializing in interpreting foreign educational credentials and that such education has been deemed at least equivalent to that gained in standard U.S. education programs. Alternatively, an accredited U.S. post-secondary institution must report that the other institution's transcript is given full value or that full value is recognized in relevant subject areas aligned with the post-secondary institution's curricula. It is your responsibility to provide this evidence when applying.

Work Experience

If using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether the minimum qualifications are met. If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note: Attaching a resume does not substitute for completing the application in full. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are a current state employee, please indicate the union to which you belong at the time of application. Do not complete this question if you are not a current state employee.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates that you possess the minimum required competencies for the job class.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aids or services, or alternative communication formats should call View phone number on click.appcast.io or View phone number on click.appcast.io in Juneau or TTY: Alaska Relay 711 or View phone number on click.appcast.io or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the governmentjobs.com domain.

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at View phone number on click.appcast.io (toll-free) or View phone number on click.appcast.io if you are in the Juneau area. Requests for information may also be emailed to View email address on click.appcast.io.

For assistance with your password, please visit the password reset page.

For specific information about this position, please get in touch with the hiring manager at the following:

Kathy Chapman

Administrative Officer 2

Phone: View phone number on click.appcast.io

Email: View email address on click.appcast.io