Exhibitions and Publications Specialist

Exhibitions and Publications Specialist Your Role on the Team The Exhibitions and Publications Specialist is responsible for coordinating and implementing museum exhibitions and publications programs. The role manages project planning, schedule maintenance, budget monitoring, agreement coordination, and tracking deliverables through the full project lifecycle. The specialist works closely with curatorial, registration, design, education, communications, and external partners and must drive complex, multi‑stakeholder projects to completion independently. Required Qualifications Proficiency in spreadsheet software, project tracking tools, and standard office applications. Working knowledge of common organization- or research-specific and other computer application programs. Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing with a range of internal and external partners. Proficient in ability to use discretion and maintain all confidentiality. Demonstrates ability to use sound judgment in responding to issues and concerns. Exceptional organizational skills and attention to detail, with a strong commitment to accuracy, follow‑through, and maintaining thorough records. Demonstrates ability to analyze, research and synthesize large amounts of data. Proficient in ability to multi‑task with demanding timeframes. Demonstrated experience managing complex projects with multiple stakeholders and competing deadlines, with the ability to work independently and drive projects to completion. Working knowledge of applicable policy analysis techniques. Bachelor's degree in related area and / or equivalent experience / training. Experience in exhibitions coordination, arts administration, publishing coordination, or a comparable role in a museum, gallery, or cultural institution. Preferred Qualifications Demonstrated expertise in either museum exhibitions coordination or publications production, with an interest in developing proficiency across both areas. Experience with museum publications, including familiarity with editorial workflows, rights and reproductions processes, and print production. Familiarity with museum collections management systems and loan documentation processes. Experience working within a university or academic institution, or familiarity with university administrative processes. Experience with traveling exhibitions, including multi‑venue scheduling and coordination. Proficiency in project management platforms such as Asana, Basecamp, Smartsheet, or comparable tools. Total Rewards In addition to the salary range of $28.88 to $34.10 per hour, the position offers a comprehensive benefits package that may include medical insurance, sick and vacation time, retirement savings plans, and access to discounts and perks. For more information on compensation and benefits, please visit our benefits page. Conditions Of Employment Background Check and Live Scan Employment Misconduct Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Closing Statement The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce and honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization. #J-18808-Ljbffr UC Irvine