Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a manufacturing organization in Fort Collins, Colorado on a Long-term Contract basis. This position focuses on keeping receivables accurate and current by overseeing invoicing, cash application, account follow-up, and discrepancy resolution. The role will partner with internal departments and customers to support consistent billing practices, dependable reporting, and timely collection activity.

Responsibilities:
• Create and distribute customer invoices with a high level of accuracy and within established timelines.
• Record incoming payments and apply funds correctly across checks, wire transfers, credit card transactions, and other approved payment methods.
• Review outstanding balances regularly and contact customers to drive timely resolution of past-due accounts.
• Reconcile the accounts receivable ledger to confirm transactions are properly posted and balances remain accurate.
• Research billing issues, payment variances, and account discrepancies, then work with relevant parties to resolve them efficiently.
• Maintain organized customer account files and ensure supporting documentation is complete and current.
• Prepare receivables reporting, including aging analysis and cash application summaries, for leadership review.
• Contribute to month-end activities by supporting reconciliations, close tasks, and audit-related documentation.
• Partner with sales, customer service, and accounting teams to address billing concerns and improve receivables processes.• Experience supporting accounts receivable operations, including invoicing, payment posting, and account reconciliation.
• Working knowledge of cash application, cash posting, and daily cash activity processing.
• Ability to manage commercial collections professionally while maintaining strong customer relationships.
• Familiarity with billing functions and resolving invoice or payment discrepancies with accuracy.
• Strong attention to detail and ability to maintain precise financial records and documentation.
• Proficiency with reporting, aging analysis, and basic month-end support activities.
• Effective communication skills for collaborating with internal teams and external customers.