Accounts Payable Clerk

Accounts Payable Clerk

Innovative Mechanical & Design (IMD), a Legence company IMD is a full-service heating, cooling, plumbing and repair company offering comprehensive turnkey solutions. Our experienced team aspires to build, design, and create the resolutions you need using intelligent, creative methods that both meet and exceed industry standards. Together, we collaborate on each project to offer a "think out of the box approach" to solutions because we believe in assisting our clients with options and quality consultations.

Position Summary

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices and payments in support of day-to-day financial operations. This role plays a critical part in ensuring invoice integrity, maintaining strong vendor relationships, and supporting overall accounting accuracy within a fast-paced, construction-focused environment.

The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while maintaining a strong focus on accuracy, compliance, and process consistency.

Pay Range: $23.00 - 27.00 / hour. This role is also eligible for an annual performance?based bonus. Bonus eligibility and payout are determined by role, individual performance, and company performance, and are not guaranteed.

Key Responsibilities

• Enter and process vendor invoices within Sage Paperless
• Match invoices to purchase orders and receiving documentation
• Identify and resolve discrepancies in collaboration with Purchasing and internal teams
• Ensure invoices are properly coded, documented, and recorded accurately
• Pull invoices directly from key vendors (e.g., Ferguson, Winnelson, etc.)
• Compare vendor statements to system records and resolve missing or outstanding invoices
• Communicate professionally with vendors regarding invoices, discrepancies, and payment status
• Maintain organized invoice records and ensure proper document storage
• Verify that scanned invoices are complete and accurately filed in the system
• Perform re-scanning or documentation updates as needed
• Maintain consistency and accuracy in all AP records and supporting documentation
• Develop a strong understanding of the accounts payable workflow and processes
• Support continuous improvement of AP processes through identifying inefficiencies or discrepancies
• Assist with special projects and additional accounting tasks as assigned by management

Core Competencies & Skills

Communication & Collaboration

• Communicate effectively across departments and with external vendors
• Build positive working relationships with internal teams and stakeholders

Attention to Detail & Accuracy

• Maintain a high level of precision in data entry and financial processing
• Ensure all work is completed accurately and in a timely manner

Problem Solving & Critical Thinking

• Identify discrepancies and resolve issues independently or escalate appropriately
• Evaluate information and determine appropriate actions to support resolution

Organization & Time Management

• Manage multiple priorities in a fast-paced environment
• Meet deadlines while maintaining quality and accuracy

Adaptability & Continuous Learning

• Apply new information to improve processes and outcomes
• Demonstrate flexibility in a dynamic, high-volume work environment

Qualifications

• High school diploma or equivalent required
• Minimum 3 years of experience in accounts payable or related accounting functions
• Construction or project-based accounting experience preferred
• Strong proficiency in Microsoft Excel and Office Suite
• Experience with accounting systems (e.g., Sage Paperless, Sage 300, IFS, or similar) preferred
• Demonstrated ability to maintain a high level of confidentiality