Payroll Specialist

Role Description

We are seeking a Specialist, Payroll to join us on a 6-month contract basis at any of our offices . This role has the option to be remote .

The Specialist, Payroll will be responsible to execute and/or support deliverables required to ensure the integrity, accuracy, timeliness and effective operation of full-cycle payroll processing of a bi-weekly payroll. Working in conjunction with the Specialist, Total Rewards – Payroll, the Specialist, Payroll will also be responsible for:

• Recording and updating information in the HRIS and Payroll system
• Creating reports
• Reconciling payroll accounts
• Performing administrative and pay-related duties

Liaising with the Total Rewards team and colleagues in People and Culture, the Specialist, Payroll will work to ensure compliance with Payroll policies and effective resolution of employee pay matters, as well as ensuring third parties receive the required information in a timely manner; delivering service excellence in all interactions.

Qualifications

• College Diploma or certificate in Finance, Accounting, Human Resources or a related field
• 5 years payroll experience, preferably with a national scope
• National Payroll Institute certification
• Strong technical payroll knowledge
• Intermediate to advanced level skills in MS Excel
• General knowledge of employment legislation
• General knowledge of HRIS and payroll systems
• Strong MS Office skills in Word, PowerPoint and Outlook
• Adept at managing sensitive employee relations matters
• Excellent organization skills
• Innovative problem solving abilities
• Upholds highest ethical standards of practice and professionalism

Requirements

• Process multi-province payroll for two companies, 10 offices and approximately 1000 salaried, hourly and contract employees, in a timely and accurate manner
• Receive and verify payroll source documents from each location
• Entering new hires, terminations, work and personal changes
• Maintain calculation tables for Maternity Top-up, STD and Salary Continuance
• Update benefits and deductions
• Interface data into Payroll system, audit registers and reports, making corrections to ensure all data is accurate
• Working closely with payroll provider to ensure an error-free payroll
• Calculating and inputting manual cheques as required
• Record of Employment issuance
• Provide regular and ad-hoc reporting of payroll-related data
• Reconcile payroll-related accounts as required
• Processes monthly/quarterly remittances to various 3rd party providers
• Reconciliation and timely remittance of bi-weekly RRSP employee contributions
• Prepares journal entries as required
• Reconciliation of tax forms and other Payroll accounts as required
• Responsible for filing and record keeping of all payroll related materials
• Research and answer third party inquiries
• Prepare letter of confirmation of employment
• Responding to various employee and third party queries
• Verifying and providing input for termination packages when required
• Support the implementation of a new HRIS and Payroll System
• Recommend and help implement process improvements in the payroll process

Benefits

• A comprehensive Benefits package that includes Health, Dental and Vision Care, 3+ Weeks’ Vacation and 10 Personal Days
• A Diverse and Inclusive Workplace
• Flexible working options
• Employee appreciation events
• Charitable giving programs

Compensation

We offer a market-leading total rewards package with the expected range of the annual salary to be between $58,980 to $81,486 . The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards.