Real Estate Analyst

Company Overview

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Join Us! CDM Smith – where amazing career journeys unfold.

Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family.

Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.

Job Description

CDM Smith is seeking a Real Estate Analyst to join our Corporate Real Estate Group! This team member will provide administrative, financial and analytical support for our real estate portfolio. Working under direct to moderate supervision, you will support rental payment processing, review landlord statements and lease related charges. You will also be responsible for maintaining lease and vendor records, coordinating certificates of insurance, tracking real estate documents and critical dates, and preparing routine portfolio reports.

Candidates residing on the East Coast are strongly preferred, with a particular preference for those located in or near Boston, MA or Chelmsford, MA .

The successful final candidate will:

• Review landlord statements, operating expense reconciliations, and other lease-related invoices for completeness, accuracy, and consistency with available lease and payment records.

• Process recurring and variable rent and other occupancy-related invoices accurately and within established deadlines.

• Communicate with landlords, property managers, vendors, and internal stakeholders regarding routine account balances, missing documentation, payment status, credits, and other account inquiries.

• Track sublease rental income, payments, and supporting documentation, and follow up on outstanding amounts as appropriate.

• Research and identify duplicate charges, missing credits, unpaid balances, billing inconsistencies, and other routine discrepancies; coordinate resolution and escalate material or unresolved items.

• Enter, update, and maintain accurate lease, property, landlord, vendor, payment, and insurance information in CoStar and other applicable records.

• Generate and review standard portfolio reports, including rent changes, lease expirations, payment status, document status, and other recurring reports from CoStar Real Estate Manager database.

• Assist with the collection, organization, and reporting of data supporting the Real Estate Services budget and related financial reporting.

• Distribute executed leases, amendments, and other applicable documents to the lease administration provider and track receipt, processing, and completion.

• Maintain organized and complete electronic records for leases, amendments, notices, invoices, correspondence, approvals, and other real estate documentation.

• Coordinate the collection, review, correction, renewal, and tracking of vendor certificates of insurance and related documentation.

• Monitor assigned activities and open items, follow up to facilitate timely completion, and maintain appropriate supporting documentation.

• Escalate material discrepancies, nonstandard requests, potential lease or payment issues, and unresolved matters to senior Real Estate Services staff.

• Support portfolio initiatives, process improvements, audits, data-validation efforts, and other special projects as assigned.

• Perform other duties and responsibilities consistent with the position.

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Skills & Abilities

• Working knowledge of Microsoft Excel, Outlook, and Word.

• Basic accounting skills and familiarity with invoices, balances, credits, and payment records.

• Strong organizational skills and attention to detail.

• Ability to manage multiple assignments and recurring deadlines.

• Effective written and verbal communication skills.

• Ability to identify discrepancies, follow established procedures, and escalate issues appropriately.

Qualifications

• High School Diploma

• 4 years of relevant experience

Equivalent additional directly related experience will be considered in lieu of a college degree.

Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands.

Preferred Qualifications

• A familiarity with CoStar Real Estate Manager or other lease administration platform is preferred.

Amount of Travel Required

10% or less

EEO Statement

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith Inc. and its divisions and subsidiaries are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, physical or mental disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.

Background Check and Drug Testing Information

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Massachusetts Applicants

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Additional Pay Range Information

CDM Smith is committed to fair and equitable compensation practices. This pay range is a good faith estimate representative of all experience levels for the geographic location assigned to the position. In addition to geographic location, a candidate’s salary is determined by several other factors including, but not limited to, the role, function and associated responsibilities, relevant work experience, skills, required certifications, and education/training.

Additional Compensation

All bonuses at CDM Smith are discretionary and may or may not apply to this position.

Visa Sponsorship Available

No-We will not support sponsorship in the United States, i.e. H-1B or TN Visas for this position

Agency Disclaimer

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Talent Acquisition Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith Inc. and its divisions and subsidiaries staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith Inc. and its divisions and subsidiaries and any resume submitted to any employee outside of CDM Smith Talent Acquisition Team will be considered property of CDM Smith. CDM Smith Inc. and its divisions and subsidiaries will not be held liable to pay a placement fee.

Pay Range Max

USD $55.07

Pay Range Min

USD $34.42