Front Desk & Office Coordinator

Front Desk & Office Coordinator

Key Responsibilities

Reception & Visitor Services

• Open and maintain the front desk during standard business hours.
• Welcome visitors, clients, and vendors, ensuring a professional and positive experience.
• Serve as a primary point of contact for guests and office inquiries.
• Answer and direct incoming phone calls to appropriate team members.
• Manage shared meeting rooms and office space reservations.
• Coordinate meeting logistics, including catering and visitor accommodations.
• Monitor and maintain reception and common areas to ensure a professional office environment.
• Respond to facility-related requests and general office inquiries via email and phone.

Administrative Support

• Provide administrative assistance to team members, including calendar management, travel arrangements, meeting coordination, and expense reporting.
• Assist with document preparation, presentation materials, and meeting packets.
• Support registration and logistics for industry conferences, training programs, and professional events.
• Perform additional administrative and operational duties as assigned.

Qualifications

Education

• Bachelor's degree preferred, or equivalent combination of education and relevant work experience.

Experience

• Minimum of 1-2 years of experience in an administrative, office coordination, or front desk role, preferably within a professional business environment.

Skills & Competencies

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong communication skills, both written and verbal.
• Professional and customer-focused approach to service.
• Excellent phone etiquette and interpersonal skills.
• Strong organizational abilities with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Adaptable to changing priorities, processes, and business needs.
• Collaborative team player with the ability to build positive working relationships across diverse groups.
• Experience with travel and expense management software is beneficial.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Monday to Friday 8 am to 5 pm

Onsite

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.