Human Resources Assistant

JOB DESCRIPTION

HUMAN RESOURCES ASSISTANT

This position is Monday through Friday, 40 hours per week

Shift : 8:00 AM-4:30 PM

Department : Administration

JOB RELATIONSHIP :

Supervised By: Human Resources Director

Workers Supervised: None

WORK SCHEDULES :

All positions at Baptist Village, Inc. include holidays and weekends as they fall within your schedule. Additional hours may be needed as workload demands.

QUALIFICATIONS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate's Degree (A.A.) or equivalent from a two-year college or technical school and/or six months to one year of related experience and/or training.


• Possess flexibility to work in a dynamic work setting with the ability to adjust the schedule to meet department needs.


• Good physical health condition and pass a physical examination.

PERSONAL TRAITS :

• Possess good people skills with the ability to work directly with supervisors and staff.


• Ability to verbalize and present the necessary information to others.


• Ability to read, write, and speak effectively before groups of potential associates or current associates.


• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.


• Enjoys performing services that benefit and help people.

PHYSICAL DEMANDS OF THE JOB :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit, speak, and listen regularly.


• Ability to stand, walk, and use hands and fingers frequently.


• Ability to lift and/or move up to 10 pounds frequently; up to 25 pounds occasionally.


• Ability to reach with arms and hands occasionally.


• Ability to see using close vision, distance vision, and focus.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is exposed to fumes or airborne particles, and toxic or caustic chemicals. The noise level in the work environment is usually quiet. Work is inside (may be required to go outside occasionally).

As required by OSHA, an exposure evaluation has been done based upon a reasonably anticipated contact with blood or other potentially infectious materials that may result from the performance of employee duties. Based on the evaluation, the Human Resources Assistant has a Low Risk for exposure.

APPEARANCE AND DRESS :

The dress is business attire. See APPEARANCE AND WORK ATTIRE policy.

MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS :

Personnel records and reports, fax/copy machines, and computers with various software.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following :

• Contact references for prospective new hires by phone and online sources. 


• Conduct criminal background checks. 


• Maintain PPD and physical examination reports and ensure all associates are up to date regularly (this includes sending reminders to staff).


• Schedule new hire physical examination appointments and communicate with appropriate persons.


• Maintain driver insurance log and communicate changes with the insurance company.


• Cross-train in all benefit plans.


• Assist in the orientation of new hires.


• Assist auditors with files as needed.


• Make name tags as needed.


• Prepare and deliver various reports to various departments as needed.


• File paperwork into medical and personnel files.


• File active and inactive files in the file room or other locations.


• Assist in file audits for file completion.


• Assist with the new hire and termination procedures.


• Other duties may be assigned.

The above is intended to describe the general content of the requirements for the performance of the job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.