Office Administrator

Job Description

Job Description

We are looking for a dependable Office Administrator to support daily business operations at law firm in Pleasanton, California. This contract assignment will last 30-60 days and is fully on-site. It is ideal for someone who enjoys creating an organized, detail-oriented office environment while keeping administrative activities running smoothly. The role calls for strong coordination skills, a welcoming communication style, and the ability to manage multiple priorities at once.

Responsibilities:

• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and positive experience for guests and staff.

• Manage incoming phone calls, direct inquiries to the appropriate contacts, and handle front-desk communications efficiently.

• Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office coordination.

• Enter and update information in internal systems with a high level of accuracy and attention to detail.

• Organize office materials, track routine administrative tasks, and help maintain an orderly and productive workplace.

• Support scheduling and other clerical activities needed to keep daily operations moving without interruption.

• Prior experience in office administration, reception, or administrative support roles.
• Ability to handle inbound calls professionally and communicate clearly with visitors, colleagues, and stakeholders.
• Strong data entry skills with consistent accuracy and attention to detail.
• Comfortable performing front-desk responsibilities and managing multiple administrative tasks at once.
• Proficiency with standard office tools and general administrative processes.
• Reliable attendance and the ability to work on-site in Pleasanton, California for a 40-hour work week.