Lease Administrator

Job Description

Job Description

Lease Administrator

Paradigm Oral Health is seeking a passionate multitasker to join our team as a Lease Administrator. Do you have extensive knowledge in lease administration? Do you like learning new things and developing new skills? If so, we want to hear from you! This is a unique opportunity for an experienced lease administrator. In addition to overseeing lease administration this role will be heavily involved with insurance and project management.

Responsibilities:

Lease Administration:

• Manage and maintain lease agreements, critical dates, rent schedules, and key lease information within the lease administration system
• Reading and abstracting lease documents ensuring data integrity of lease information in company systems
• Work with landlords to obtain W9 and ACH information for vendor creation
• Coordinate with the accounting team to ensure lease obligations are paid in accordance with the lease
• Ensure the company takes advantage of key lease provisions (options, expirations, kick-outs, etc.) and reports these to management in a timely manner
• Reporting and set up of tenant improvement allowances, rent abatements, rent credits, etc.
• Work closely with other internal departments on new and expiring lease projects.
• Coordinate the handling of repair & maintenance issues (lease review, landlord notification, etc.)
• Perform detailed Common Area Maintenance (CAM), insurance, and real estate tax audits to reconcile accounts and identify discrepancies

Insurance:

• Oversee insurance binder and meet with insurance broker on a bi-weekly basis to discuss new projects and acquisitions
• Monitor existing policies and maintain appropriate levels of coverage
• Oversee the issuance of insurance certificates
• Submit initial claims as needed
• Serve as the liaison between management and our insurance broker

Project Management:

• Oversee the processing of all invoices related to new construction projects
• Submit for tenant improvement allowance reimbursement
• Attend all necessary calls with internal departments to ensure all property/finance matters remain on track
• Communicate to the finance team when projects are complete and open

Qualifications:

• Bachelor’s degree in real estate, accounting, finance, business, or a related field preferred; or equivalent experience
• 3-5+ years lease administration experience
• Strong working knowledge of commercial lease agreements and common lease terms
• Lease administration software experience preferably with Lease Query
• Individual must be organized, detail oriented, energetic, motivated, and a self-starter
• Strong communication skills and the ability to work collaboratively with other departments

• Bachelor’s degree in Accounting, Finance, or related discipline required.
• One year of accounting experience required.
• Three or more years of accounting experience preferred.

CORE BENEFITS & WELLNESS

Medical (including Virtual Care), Dental, and Vision Coverage

Employee Assistance Program (EAP)

FINANCIAL WELL-BEING

Competitive pay, Bonus potential, and annual merit reviews

401(k) Plan w/Company Match

Health Savings Account (HSA) with HDHP health plans

LIFE INSURANCE

Basic and Supplemental Life Insurance

Spouse and Child Life Insurance

TIME OFF, DISABILITY AND LEAVE OF ABSENCE

Paid Vacation (Starting at 2 weeks) and 6 Annual Paid Holidays

Short Term Disability Plan

Long Term Disability Plan