Payroll Specialist

Role Overview The Payroll Specialist performs a variety of technical and advanced accounting clerical duties involved in the processing of the City's payroll, including calculating all wage assignments, reconciling payroll against submitted department timesheet data, and calculating and remitting all applicable withholding liabilities. Work also includes preparing quarterly and annual federal and state payroll reporting returns and researching all applicable federal, state and local tax laws. The ideal candidate will have two years of college coursework in business, accounting or related field plus one year of experience in payroll processing. Salary FLSA non-exempt, and will earn overtime for any hours worked over 40 in a week. A Grade 315 with an hourly salary between $26.2091 and $39.3139. Benefits The City of Glendale offers a generous benefits package with competitive rates that become effective the 1st of the month following 30 days of employment. 2025 - 2026 Benefits Guide City of Glendale Benefits Presentation City of Glendale's Benefits Page Holiday, Vacation, and Sick Leave 10.5 paid holidays per year, and full-time employees are also granted an additional 12 hours of holiday special leave per calendar year to celebrate their cultural or religious holidays. Vacation leave accrues at 5.33 hours per pay period (138 hours/17.25 days per year); increases to 6.12 hours per pay period after 5 years; then caps out at 7.6 hours per pay period after 10 years of service. Sick leave accrues at 4.4 hours per pay period (114 hours/14.25 days per year). Days per year estimates are based on an 8‑hour work day. Retirement This position participates in the Arizona State Retirement System (ASRS). Contribution is mandatory, and deducted every pay period. The current contribution rate is 12.00%? Why Choose Glendale The City of Glendale is the West Valley’s entertainment nexus; whether it’s attending a world‑class sporting event at StateFarm Stadium, enjoying a concert at Desert Diamond Arena, or shopping and dining at the Westgate Entertainment District, as a City of Glendale employee you’ll be right in the middle of it all! Glendale is centrally located within the west valley and has convenient access to the 101, 303, US 60, and I‑10 freeways. With development happening all around the city, you will notice new homes and businesses being constructed frequently. At the City of Glendale you’ll have the opportunity to interact and engage with a highly diverse, dedicated, and skilled group of professionals. It is one of the best places to work, to grow your career, skills, and advance your future. Responsibilities Review timesheets for accuracy, completeness and appropriate approvals. Adjust entries as needed to comply with MOUs and federal regulations. Reconcile timesheets to payroll system reports. Review and analyze payroll reports for errors. Make adjustments as needed to resolve problems. Process, review and correct retroactive payments and deductions. Run the general payroll ledger payroll posting process. Prepare and transmit files, wires and check requests for direct deposit, taxes, deferred compensation, retirement plans and other payroll liabilities. Reconcile payroll liabilities for accuracy of deductions, payments and recording. Reconcile, prepare and file W‑2s, 941s and related payroll tax reports to comply with federal and state tax authority requirements. Ensure maintenance of employee data by entering withholding data, direct deposit requests, deductions and other employee information into the payroll system. Assist employees with complex and sensitive questions regarding tax withholding, direct deposit, leave accruals, and other payroll‑related inquiries. Process the citywide biweekly payroll from timesheet data and salary records. Process off‑cycle checks as needed. Assist with special projects, system testing and other duties as needed. Communicate with Human Resources and other departments regarding new hire paperwork, benefits, leave accruals, and other employee‑related personnel actions impacting payroll. Perform other related duties as assigned. Qualifications Two years of college coursework in business, accounting or related field plus one year of experience in payroll processing. Any equivalent combination of education, training and experience that provides the required knowledge, skills and abilities is qualifying. One year of relevant experience may be substituted for each year of required education. Knowledge of Applicable federal and state laws and regulations pertaining to payroll administration and tax withholding. Principles and procedures of payroll processing, reconciling and accounting. Customer service principles and procedures. The various state retirement system policies and procedures and their differences. Principles and procedures of financial record keeping and reporting. Operation of standard office equipment, a personal computer and job‑related software applications for word processing, spreadsheets, and other required applications. Ability to Plan and manage time effectively to meet payroll processing timelines. Work independently in all aspects of computerized payroll processing, retroactive calculations and payments, online checks for routine corrections, and preparation of payroll reports. Mathematically calculate payroll, employee time, retroactive payments, tax liability and deductions as necessary. Analyze financial data, reconcile accounts, and prepare reports. Maintain records efficiently and accurately and prepare clear and concise reports. Communicate effectively both orally and in writing. Establish and maintain effective working relationships with other City employees. Success Factor Classification Level - Foundational To view the success factor definitions please click here. (If needed, click here to download PDF reader). This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change. #J-18808-Ljbffr