Administrative Assistant

Description

onsemi is seeking an experienced, highly organized, and proactive Administrative Assistant (AA) on a contract basis to provide comprehensive administrative and operational support within the Corporate Strategy Leadership for one of our clients in San Jose, CA. This is an onsite position and a contract role.

Pay: $38-$40 hourly

This role supports leaders across regions and time zones, including close collaboration with a leader based in Germany. The ideal candidate will be comfortable managing complex priorities, exercising sound judgment and discretion, and operating independently in a fast-paced, executive environment.

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Key Duties and Responsibilities

* Provide high-level executive administrative support within Corporate Strategy Leadership and team

* Support leaders operating across global regions, including regular coordination with a leader based in Germany, accommodating time-zone differences as needed.

* Manage complex executive calendars, including scheduling meetings, interviews, site visits, and cross-functional engagements.

* Coordinate logistics for leadership meetings, team events, offsites, town halls, and virtual sessions.

* Handle domestic and international travel arrangements and submit/reconcile executive expense reports.

* Support onboarding activities, including coordination of system access and site orientation when applicable.

* Manage administrative and office operations as needed, including invoice reconciliation, vendor coordination, shipping, and related operational support.

* Maintain a high level of confidentiality while handling sensitive information and executive matters.

* Create and maintain spreadsheets, trackers, documentation, and other tools to support business and operational needs.

* Provide professional support to visitors, candidates, and external partners.

* Identify opportunities to streamline administrative processes and improve efficiency.

* Complete special projects and ad hoc assignments as requested by leadership.

About the Opportunity:

Why You'll Love Working Here: *Supportive, team-driven culture that values collaboration, transparency, and accountability *Opportunity to grow your career with a global workforce solutions leader serving multiple industries *People-first environment that encourages employees to bring their authentic selves to work *Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates

Why This Opportunity is Exciting: This role offers the chance to join a company that prioritizes both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit?

What You'll Do:

Job Requirements

Qualifications / Requirements

* Bachelor's degree preferred or equivalent professional experience.

* Minimum 5+ years of experience supporting leaders in a fast-paced corporate environment.

* Demonstrated ability to support multiple leaders with competing priorities.

* Strong organizational, time-management, and prioritization skills.

* Excellent written and verbal communication skills with a professional executive presence.

* Highly collaborative, proactive, and able to work independently with minimal supervision.

* Proven ability to handle confidential and sensitive information with discretion.

* Strong problem-solving skills with the ability to anticipate leadership needs.

* Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

* Experience in building/maintaining Microsoft Teams/Sharepoint sites is highly desirable.

* Detail-oriented, adaptable, and comfortable managing shifting priorities.

* Willingness to work extended hours as business needs require, but will be kept to a minimum.

* Experience supporting global or cross-regional leaders is highly desirable.

After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.
The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Acara Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Website Privacy Policy | Acara
Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.
Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.


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