Site Coordinator

Job Description

Job Description

Description:

Job Title: Site Coordinator

Department: After School Programs Department

Supervisor: After School Programs Regional Manager

FLSA Status: Non-Exempt

Prepared By: Human Resources

Prepared Date: 07/18/23

Location : School sites located in Los Angeles County

Summary

The Site Coordinator is responsible for coordinating and managing after school programs and activities at an urban high school or middle school. The Site Coordinator works with the other site staff, school administration and staff, After School Programs management, and other EduCare staff and departments to ensure a comprehensive and coordinated after school program that includes academic, enrichment and physical recreation programs, activities, events and field trips. The Site Coordinator mentors students and ensures a safe, caring after school program environment for all students that encourages creativity, expression and social emotional learning (SEL).

Essential Duties and Responsibilities include the following:

• Works on the school site to coordinate and manage daily after school programs, activities, events and field trips.
• Effectively manages an Assistant Site Coordinator, and four (4) to twenty (20) program Site Staff.
• Demonstrates knowledge of the grant requirements. Adheres to grant requirements and all after school policies and procedures as outlined in the After School Program Policies and Procedures Manual.
• Meets both grant year and calendar year student attendance goals.
• Represents EduCare’s After School Programs to the school community including students, parents and families, administration and school staff, school districts, and community partners.
• Effectively and professionally communicates with the students, site staff, school administration and staff, parents and families, external after school observers, school district personnel and other EduCare staff departments.
• Actively recruits students to participate in after school programs, events and field trips in order to support the site’s attendance goals.
• Assesses students’ needs and interests to offer programs that also align with the school’s goals and objectives. Uses data and survey feedback to modify programming as necessary.
• Is available to students during the school day and after school; helps students choose after school activities.
• Counsels and advises students to help them resolve problems that may impede their participation in the after school program.
• Works with the school, vendors and partner agencies to implement new programs and activities.
• Organizes, facilitates, and participates in after school program events and field trips.
• Works with community outreach organizations to bring additional services, resources and programs to campus.
• Manages and performs daily compliance responsibilities:
• Attendance tracking and reporting:
• Follows EduCare Foundation’s (EduCare’s) daily compliance procedures with regard to collecting, reviewing and approving program attendance sheets
• Inputs attendance into EduCare’s attendance tracking systems within 48 hours of the program.
• Follows EduCare’s daily compliance procedures for taking and submitting attendance through the BTB App if working at a Los Angeles Unified School District (LAUSD) school site.
• Distributes, collects, reviews, tracks and maintains EduCare’s After School Registration Forms in accordance with EduCare’s compliance procedures.
• Conducts student interest surveys, as well as surveys of students, school administration and teachers, EduCare staff, and parents for the Quality Standards and Continuous Quality Improvement (CQI) feedback processes.
• Administer the monthly program calendars.
• Participates in monthly program observations and emergency drills.
• Submits required documentation to the Finance and Human Resources departments.
• Manages school site budget and expenditures.
• Follows school, district and EduCare school site safety protocols, policies and procedures.
• Attends professional development, site staff meetings, and EduCare organizational meetings.
• Performs other duties or projects as assigned.

Supervisory Responsibilities

This job has supervisory responsibility for five to twenty staff. Responsible for defining staff responsibilities and expectations; setting goals and objectives; providing performance feedback and coaching; recognizing contributions; and encouraging training and development.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
• Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date
• Project Management – Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.
• Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
• Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
• Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events
• Personal Appearance - Dresses appropriately for position; keeps self well groomed.
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
• Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Quantity - Meets productivity standards; completes work in a timely manner; strives to increase productivity.
• Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education: Bachelor's degree from four-year college or university is preferred.
• Experience: Minimum of two (2) years’ experience as an After School Programs Site Coordinator.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills: To perform this job successfully an individual should have knowledge of database software, internet software; and Microsoft Office Suite - Word, Excel, PowerPoint, etc.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee is occasionally required to taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold; extreme heat; risk of electrical shock; explosives; risk of radiation and vibration. The noise level in the work environment is usually moderate.

Other Skills and Abilities: Must have previous experience working with middle or high school students. Ability to think innovatively and incorporate feedback into the development process. Ability to process and communicate information at both a macro and micro level. Some evenings and weekends will be required. Bilingual (English/ Spanish) is a plus. Must be high energy, adaptable, and flourish in a team environment.

Other Qualifications: Although the employee will be assigned to a specific school site location, if EduCare’s needs change, the employee may be re-assigned to another school site location. Must be willing and able to travel to multiple locations throughout the Los Angeles area for trainings, meetings, etc. on an as needed basis. Must successfully complete the Live Scan background check prior to beginning employment. Must present proof of negative Tuberculosis skin test (Mantoux) dated within 60 days prior to the hire date before beginning employment. Must be fully vaccinated against COVID-19. Must complete CPR/First Aid Certification within 90 days of employment. Completion of other required trainings (i.e., worker’s compensation, training against harassment, etc.) when assigned.